Accounting Assistant and Database Manager

Accounting Assistant and Database Manager

First Unitarian Church of Portland is a vibrant, justice‑centered, and spiritually diverse community committed to compassion, equity, and collective liberation. Our staff team supports a congregation deeply engaged in social justice, ethical living, and community care. The Accounting Assistant and Database Manager plays a key role in sustaining this mission by ensuring the accuracy and integrity of the financial and constituent data that make our ministries possible.

Position Summary

The Accounting Assistant and Database Manager provides administrative and data support to Accounting and Stewardship under the supervision of the Accounting \& Stewardship Manager.

Much of this position’s work involves focused data entry, financial processing, and time‑sensitive tasks, therefore the ideal candidate is comfortable working independently in a quiet back‑office setting. Ideally you are self‑driven with excellent time management, accuracy, and the ability to stay organized without constant supervision. You’ll have the space to concentrate while still being part of a supportive, collaborative team including direct collaboration with the Accounting \& Stewardship Manager 3 days a week.

Key Responsibilities

Database Management

• Raiser’s Edge experience preferred; experience with other donor or CRM databases also valued
• Enter and process incoming donations and pledges with a high level of accuracy and attention to detail
• Create, update, and maintain constituent records to ensure data integrity and completeness
• Build and run queries, exports, and reports to support accounting, stewardship, and communications needs
• Prepare mailing lists and data files for statements, campaigns, and congregant communications
• Assist with ongoing database cleanup and data hygiene projects, including record audits and coding updates

Accounting \& Administrative Support

• Support AP/AR processes
• Assist with financial reconciliations, weekly deposits, and income reporting
• Utilize CRM and accounting systems to maintain accurate financial and constituent records
• Maintain high standards of accuracy, confidentiality, and data integrity in all financial workflows
• Communicate clearly and professionally with staff and congregants regarding financial or administrative questions
• Perform cash counting and follow established financial procedures to ensure secure handling of funds

Stewardship Support

• Enter pledges and prepare accurate pledge statements for congregants throughout the year
• Support seasonal stewardship and fundraising campaigns, including increased workloads during peak periods
• Prepare and send donor acknowledgment letters in a timely and professional manner
• Assist with pledge follow‑up and donor communications to ensure accurate records and positive constituent engagement

Other

• Provide occasional HR‑related administrative support, such as document organization, onboarding materials, or file updates
• Perform general administrative tasks, including file organization, digital data management, and maintaining orderly records
• Assist with additional projects and responsibilities as assigned by the Accounting \& Stewardship Manager

Skills \& Qualifications

• Experience with Raiser’s Edge or a similar CRM/database platform.
• Strong data\-entry skills and attention to detail.
• Ability to focus on repetitive tasks while maintaining accuracy.
• Strong ability to stay focused and organized while completing self‑driven, deadline‑oriented tasks in a quiet office environment.
• Proficiency with Microsoft Word and Excel; ability to perform mail merges and create labels.
• Comfortable working with financial information and numerical data.
• Strong communication skills, especially when assisting congregants by phone or email.
• Ability to maintain strict confidentiality regarding financial, HR, and constituent information.
• Professional demeanor, good judgment, and a positive, collaborative attitude.
• Prior experience in a nonprofit, faith‑based, or fundraising environment preferred.
• Familiarity with stewardship or donor relations work preferred.

Work Environment \& Conditions

We are committed to creating an inclusive and welcoming workplace. Our current office space is located up one flight of stairs, and while the adjoining building does have an elevator it takes some time to cross the campus from the elevator to the staff offices. The bathrooms directly in the staff offices are also not wheelchair accessible. We recognize that this physical layout may present barriers, and we encourage applicants to reach out if they have questions about the workspace or potential accommodations.

\*This role requires 100% onsite work. Because the position handles sensitive financial and congregant data as well as occasional HR data — including physical checks, pledge documentation, confidential constituent records, and secure payment processing — all data entry, scanning, copying, and reconciliation must be performed in the office. For security and compliance reasons, these materials cannot be removed from the premises.

Position requires \on‑site work due to confidential materials

• Office and restrooms are not directly wheelchair accessible
• Small, friendly office culture
• Free parking provided in our small staff lot directly below the offices
• Downtown Portland location

Position Details

* Pay: $23\-$26/hour, depending on experience and qualifications, plus benefits including employer 401(k) contribution, health, dental, and vision insurance, life and disability coverage as well as sick and vacation time

* On\-site position: not eligible for remote work due to confidential data

* Hours: 28–32 hours/week; ideal schedule would be four days per week, 10:00 a.m.–6:00 p.m., with some flexibility

* Schedule: Must align with Accounting \& Stewardship Manager for shared deadlines

* Status: Non‑exempt

* Reports to: Accounting \& Stewardship Manager

* Start Date: Immediate

* Location: Downtown Portland

* Parking: Free onsite parking

Equal Opportunity Statement

First Unitarian Church is an equal opportunity employer committed to building and maintaining a diverse workplace. People of color, women, working‑class individuals, and LGBTQI community members are strongly encouraged to apply.

A note on qualifications: Research shows that women and people of color often hesitate to apply for positions unless they meet every listed qualification. We are most interested in finding the best candidate for the role and welcome applicants with any equivalent combination of skills, experience, education, and knowledge that enables them to succeed. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Pay: $23\.00 \- $26\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Database management: 1 year (Preferred)
• Data entry: 1 year (Required)

Ability to Commute:

• Portland, OR 97205 (Required)

Work Location: In person