Executive Administrative Assistant (President's Office) Full-time

Salary

$52,457\.60 \- $70,824\.00 Annually

LocationMilwaukee, WI

Job Type

Full\-Time

Job Number

2026\-05651

Division

District Administration

Department

Office of the President

Opening Date

04/29/2026

Closing Date

5/6/2026 10:00 PM Central

Supplemental Information

See Below.

Application Requirements

All applicants internal and external must complete a thorough online application. Incomplete applications will not be considered. A verification of education will be conducted if a candidate is selected for the position.

Description

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* *This position is only open to current INTERNAL MATC employees!*

Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170\+ high\-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four\-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu.

Under general direction of the Senior Executive Assistant to the President and Board of Directors, provides overall support and assistance through coordination of daily operations of the Office of the President; performs a wide variety of administrative and support services of an extremely responsible, complex, and confidential nature. Work requires in\-depth knowledge of institution and organization operations, budgets, purchasing, policies, and procedures, and the exercise of independent judgment, ingenuity and discretion in the resolution of minor problems and administrative details. Serves as one of the principal contacts for the District Board and is expected to make a substantial contribution to the organizational culture, efficiency and effectiveness.

Characteristic Duties and Responsibilities

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* Administrative Support: Performs complex and diverse administrative tasks to include but not limited to

• Data entry, word processing, electronic filing, composing routine correspondence, greeting and assisting visitors by directing them to appropriate persons; answering phones, setting appointments, maintaining records, and ordering supplies.
• Helps to resolve complaints and concerns of students, faculty and external stakeholders.
• Drafts and prints forms, composes original correspondence and compiles factual reports which require exercise of judgment and knowledge of departmental and district procedures.
• Receives, opens, sorts and distributes mail.
• Assists Senior EA with coordination of complex schedules; makes comprehensive travel arrangements and prepares itineraries; prepares and confirms necessary authorizations, check requests, and reservations.
• Assists in overseeing special projects and managing high\-level events and board meetings hosted by the Office of the President, ensuring all logistics align with the organization’s brand and mission. Exceptional judgment and the ability to represent the President in a professional, polished manner are required.
• Along with the Senior EA, coordinates the digital and physical distribution of the monthly board agenda, assists in managing all physical arrangements for board sessions, including room technology, catering and public access.
• Attends all board meetings to record official minutes, capturing action items with a high\-degree of accuracy and legal defensibility.

* Office Operations: Answers telephones and directs calls to designated personnel. Respond to questions and inquiries by providing information of a technical nature, requiring knowledge of department operations and procedures; exercises discretion in determining the nature of the information to be released; refer unusual inquiries to supervisor for handling.

* Documentation Processing: Prepares meeting agendas, standard forms, invoices and related documents according to the college procedures and guidelines. Prepare correspondence, memos, minutes, reports and other complex, technical and or confidential documents captured by various methods.

* Recordkeeping, Data and Tracking: Gathers and/or provides factual information, maintains records, and interprets data requiring reference to a variety of sources; maintains complex statistical reports including designing formats for complex tables, charts and graphs; may conduct special studies to report recommendations as requested. Records management expenses and processes credit card reconciliations.

* Customer Relations: Responds both orally and in writing to questions relative to the application of district and departmental procedures; edits and proofreads documents; maintains financial, and personnel records and databases, and updates them as necessary.

• Corresponds and communicates with business partners, legislators, elected officials, community partners and the Wisconsin Technical College System.

* Committee Involvement: Participates in cross\-functional committees, takes minutes and debrief meetings among stakeholders.

* Continuous Learning \& Professional Development: Maintains current knowledge of best practices and standards in higher education with an emphasis on community Colleges. Actively organizes and/or participates in applicable workgroups, committees and professional associations or conferences to promote continuous learning. Participates in training and workshops to increase knowledge, awareness, and practice of the College’s diversity, equity, and inclusion initiatives.

* Other duties: Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Qualifications

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Compliance with all state, federal, and accreditation standards/requirement, as well as all MATC policies and procedures.

Required Education \& Experience:

Associate’s degree in a related field with five (5\) years of progressively responsible work experience, supporting a Senior Leadership position or higher

OR

Bachelor’s degree in a related field with three (3\) years of progressively responsible work experience, supporting a Senior Leadership, or higher position. C\-Suite level experience preferred.

Preferred Education \& Experience: Two (2\) years of operational support for an Executive or Board position. KNOWLEDGE, SKILLS, AND ABILITIES

• Advanced knowledge of Google Workspace. Ability to create Presentations, Spreadsheets and Google Documents.
• Proven ability to handle confidential information with absolute integrity
• Knowledge of trends, issues, and accepted practices relevant to administrative procedures and practices.
• Deadline and detail\-oriented, with strong organizational, analytical, and planning skills.
• Ability to work with high standards of accuracy, responsiveness, integrity and discretion.
• Demonstrated ability to communicate effectively and relate well with students, parents, faculty, staff, and external stakeholders while maintaining appropriate confidentiality.
• Strong written communication skills; ability to write clear, structured, articulate communications.
• Excellent organizational skills with an ability to prioritize and manage multiple tasks and a variety of demands including coordination of events with multiple teams and departments.
• Strong self\-motivation and ability to work as a team member.
• Ability to work effectively with people of diverse backgrounds and promote a positive working environment.

COMPETENCIES

• Attention to Detail
• Cultivates innovation
• Optimizes work processes
• Ensures accountability
• Collaborates
• Interpersonal savvy
• Communicates effectively
• Instills trust
• Customer focus
• Action oriented
• Values differences
• Self\-development
• Compassion

Supplemental Information

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Start Date: This position supports the District Administration Division and is available to start immediately.Hours: This position is a full\-time/part\-time position and works 40 hours a week (e.g. 8am \- 5pm, Monday \- Friday). In\-person. All work must be performed in the state of Wisconsin. May be asked to stay as late as 8pm \- once or twice a month for Board meetings.

Compensation: Hourly pay rates are listed up to the midpoint of the range and placement is determined based on years of experience, internal equity, and a review of the applicant's employment and educational background as listed on the job application.

Application Materials \& Requirements: To be considered for this position, all applicants (both internal and external) must submit a thoroughly complete application. An incomplete application will not be considered or reviewed.

Please follow these steps.

1\. Complete the Employment Application in its Entirety

You must provide thorough and detailed information for all sections of the application form. An incomplete application will not be considered or reviewed.

2\. Attach All Required Documents (At Time of Application)

• Cover Letter (Optional)
• Up to date \- Resume

3\. Resume (please note, submission of a resume does not satisfy the requirement for a thoroughly completed application.

Interview: Selected candidates will be invited to interview for this position via email. Interviews will be scheduled within two weeks of posting's closing date.

EEO: Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.

Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at 414\-297\-6529 (Wisconsin Relay System: 711\) or email jobs@matc.edu.