Administrative Assistant to the President

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to the President to join our team. This vital role provides comprehensive executive administrative support, ensuring the smooth operation of the office and enabling the President to focus on strategic initiatives. The ideal candidate will be proactive, detail\-oriented, and possess exceptional communication skills, with a passion for facilitating efficient office workflows and project coordination. This paid position offers an exciting opportunity to contribute directly to leadership success while honing your administrative expertise in a fast\-paced environment.

Responsibilities

• Manage the President’s calendar with precision, scheduling meetings, appointments, and travel arrangements using Microsoft Outlook Calendar and Google Workspace.
• Serve as the first point of contact by handling multi\-line phone systems with professionalism and courtesy, demonstrating excellent phone etiquette.
• Prepare, proofread, and transcribe correspondence, reports, and presentations to ensure clarity and accuracy.
• Coordinate special projects and events, including planning logistics, managing vendor relationships, and overseeing event execution from start to finish.
• Oversee office management tasks such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.
• Provide executive administrative support by managing emails, drafting documents via Microsoft Office suite, and utilizing DocuSign for electronic signatures.
• Assist with personal tasks for the President as needed, acting as a reliable personal assistant with discretion and confidentiality.

Qualifications

• Proven experience in an administrative or clerical role supporting executives or senior management.
• Strong organizational skills with the ability to prioritize tasks efficiently in a busy environment.
• Excellent typing speed combined with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools.
• Experience with office management systems such as QuickBooks and familiarity with multi\-line phone systems.
• Exceptional communication skills—both verbal and written—and professional phone etiquette.
• Demonstrated ability to coordinate projects and events from conception through completion.
• High level of computer literacy with a keen eye for proofreading and transcription accuracy.
• Ability to handle confidential information discreetly while maintaining a positive attitude under pressure. This role is perfect for motivated individuals eager to support executive leadership while developing their administrative career in a vibrant organization dedicated to excellence.

Pay: Up to $65,000\.00 per year

Benefits:

• 401(k) matching
• Flexible schedule
• Flexible spending account
• Health savings account
• Paid time off

Work Location: Hybrid remote in Dallas, TX 75220