Office administration

Overview

We are seeking a Chief Financial Officer (CFO) to lead the company’s financial operations. The CFO will oversee accounting, budgeting, cash flow, and financial reporting while ensuring compliance with regulatory standards and supporting business growth. This role requires a strong financial leader with expertise in construction finance, job costing, and strategic planning, along with proficiency in industry tools and accounting systems.

CFO – Key Responsibilities

• Oversee accounting, budgeting, forecasting, and financial reporting
• Manage cash flow, banking, and payments
• Supervise A/P, A/R, payroll, and job costing
• Analyze profitability and financial performance
• Ensure compliance and maintain internal controls
• Prepare financial reports (monthly/quarterly/annual)
• Support business planning and growth with leadership
• Manage relationships with financial partners
• Use QuickBooks, Buildertrend, , and Melio
• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi\-line phone systems to handle incoming calls efficiently and courteously
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Perform data entry and bookkeeping tasks using QuickBooks and other accounting software to support financial accuracy
• Coordinate calendar management and schedule appointments or meetings for team members and executives
• Support office management activities, including supply inventory, equipment maintenance, and space organization
• Assist with proofreading, editing correspondence, and preparing reports to ensure clarity and professionalism in all communications
• Provide exceptional customer support by addressing inquiries promptly and professionally in person or via phone or email

Qualifications

• Proven office experience with strong clerical and administrative skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong typing skills and computer literacy to handle data entry and document preparation efficiently
• Bilingual abilities are a plus to assist diverse client needs
• Experience with office management software such as QuickBooks is preferred
• Demonstrated professionalism with excellent phone etiquette and customer service skills
• Personal assistant experience or calendar management expertise is advantageous
• Ability to multitask in a fast\-paced environment while maintaining attention to detail

Responsibilities

Join us in delivering exceptional administrative support that keeps our office running smoothly! Your proactive attitude, combined with your technical skills and dedication, will make a meaningful impact on our team’s success.

Pay: $25\.79 \- $31\.05 per hour

Expected hours: 40\.0 per week

Work Location: Hybrid remote in Oakland, CA 94607