Project Associate, Corporate and Foundation Relations

Location

Charlottesville, Virginia, United States of America

The Rector \& Visitors of the University of Virginia

Job Id

R0082433

External Relations at the University of Virginia (UVA) seeks a Project Associate (PA) to join the Corporate and Foundation Relations (CFR) team. The University of Virginia has a strong and reputable advancement community, boasting effective, results\-oriented, and resourceful professionals. Our community comprises a robust central advancement organization, 12 University schools, and more than 25 University\-related programs. We offer a wide variety of career opportunities, as well as an outstanding environment for professional growth and development.

The Project Associate will serve as an organizational point person for and provide general administrative support to the CFR team. The PA will track projects, ensure major milestones are achieved, and provide executive\-level support for the Assistant Vice President of CFR. The PA will also assist with travel and expense reimbursement, event preparation, scheduling, data entry, and reporting needs.

Key Responsibilities:

Administrative and Operational Support

• Oversee daily operations and key workflows (gifts, grants, proposals, partnerships) and maintain standard operating procedures.
• Coordinate tools, resources, and processes to support efficient execution of outgoing work and collaborate with internal stakeholders to refine operations.
• Support financial and administrative functions, including purchase orders, expense reconciliation, budget coordination, and general office operations.
• Provide high‑level executive support to the AVP, including calendar management, materials preparation, correspondence, and follow‑up tracking.

Project Management

• Lead and manage projects from initiation through implementation, ensuring clarity of scope, timelines, and deliverables.
• Monitor progress, address risks or bottlenecks, and ensure stakeholders meet deadlines and have necessary materials.
• Serve as the point person for assigned projects and coordinate cross‑functional collaboration across CFR and University partners.
• Facilitate communication and alignment with units such as External Relations, Finance, Legal, Research Administration, OSP, Innovation teams, and schools/units.

Meeting \& Event Coordination

• Coordinate logistics for virtual and in‑person meetings led by the team or the AVP, including scheduling, drafting agendas, gathering documents, participant communication, room setup, and collaboration with internal partners.
• Develop agendas (with input from attendees), prepare supporting materials, and capture meeting updates, including for prospect strategy meetings.
• Coordinate monthly team meetings and weekly/monthly AVP direct‑report meetings.

Development \& Prospect Support

• Serve as a central coordination hub to balance team capacity, deadlines, and institutional priorities, and support transparent, well‑documented decision‑making through clear processes and data‑informed recommendations.
• Manage intake processes for corporate and foundation opportunities, ensuring appropriate review, prioritization, and routing.
• Provide enhanced development support for the AVP, including drafting and proofreading donor correspondence and acknowledgment letters; manage the AVP’s portfolio of prospects, tracking next steps, visit priorities, and related activity.
• Support development of briefing materials and filing of contact reports for University leadership as directed.

Data \& Technology Management

• Provide data entry and database management support, including running reports, generating mailing lists, updating activities, and maintaining donor/prospect information.
• Maintain trackers of team activity and assist with creating and updating weekly, monthly, quarterly, and annual reports.
• Manage tools that support team operations by developing and maintaining fluency in UA technologies (e.g., Advance Web, Advance Performance, EverTrue, Tableau, Salesforce).
• Coordinate with Advancement Services on improvements to reports, tools, and data processes.

Required Qualifications:

• Education: Bachelor's degree required.
• Experience: 2\+ years of relevant experience required. Additional relevant experience may be considered in lieu of a degree.

Preferred Qualifications:

• Proficient in computer applications, working knowledge of relational database and software programs, especially SQL and Tableau
• Ability to navigate database systems and analyze information using critical thinking and critical thinking skills.
• Demonstrate excellent oral and written communication, organizational skills, and strong customer service to meet deadlines.
• Proficiency with Microsoft Office programs.
• Ability to work independently, using sound judgment to navigate obstacles as needed and complete tasks with minimal guidance.
• Prior experience with CRM databases and other marketing or event software such as SalesForce, Marketing Cloud, Eventbrite, etc.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally requires traveling some distance to attend meetings, and programs.

Salary Range

• The anticipated hiring range is $55,000 \- $60,000, commensurate with education and experience.

Position Type \& Work Location

• This is a exempt\-level, benefited position. Learn more about UVA benefits.
• This is a restricted position, which is dependent on funding and is contingent upon funding availability.
• UVA Advancement offers a flexible and hybrid workplace. All team members must have access to and maintain a secure home office environment with high\-speed internet service and be able to work collaboratively with others using a variety of technologies and tools. Depending on the type of position and work performed, or as deemed by the manager, some positions may be required to work intermittently in our shared office space located in Charlottesville, Virginia.
• This hybrid position can be worked remotely, although weekly in\-person work in our office building, on UVA Grounds, or at event venues is required.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application Timeline

Application review will begin after April 21, 2026.

Additional Requirements

* Background checks will be conducted on all new hires prior to employment.

• This position
will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0082433.

Internal applicants may search and apply for jobs on the UVA Internal Careers website.

Complete an application with the following documents:

* Resume

* Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all the required documents will not receive full consideration.

Reference Check Process

Reference checks will be completed by UVA’s third\-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

• For additional information about the position, please contact April Sibiski, at nbu2ag@virginia.edu.
• For questions about the application process, please contact Jon Freeman, jf2sw@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about *UVA’s commitment to non\-discrimination and equal opportunity employment.*

Company

The Rector \& Visitors of the University of Virginia

Hiring Type

Full time

Remote Type**

Partially Remote