Administrative Assistant – Communications and Space Use (Part-Time, 12 hours/week, On-Site)

POSITION SNAPSHOT

• Part\-time (consistent 12 hours/week), Tuesdays \- Fridays
• Church office work, fully on\-site in Wicker Park, Chicago
• $21\.70–$22\.20/hour (approximately $13,500–$13,900 annually, plus potential add\-on pay)
• Stable, structured role with predictable weekly rhythms
• Includes administrative support, scheduling, calendar management, social media coordination, and frequent interaction with the public related to building use
• Schedule consists of a consistent weekly set of 2–4 weekday shifts, with hours (daytime or afternoon/evening) agreed upon at hire and adjusted periodically

THE BASICS

We are seeking a part\-time Administrative Assistant/Office Assistant to help manage communications and coordinate building use for a busy, community\-centered organization.

This role is a great fit for someone who enjoys structured, detail\-oriented work, takes ownership of daily operations, and finds satisfaction in keeping systems running smoothly behind the scenes. A typical day may include responding to emails, giving building tours, coordinating building use, updating the calendar, and maintaining organized and well\-stocked spaces.

This role offers a consistent weekly schedule (no weekends required), with hours set at hire and maintained for stability. The workload is designed to be manageable, predictable, and sustainable.

Much of the work is self\-directed, meaning you’ll independently manage your tasks while staying connected through regular check\-ins and collaboration with staff. You’ll be trained in all workflows and supported in handling both routine tasks and more complex situations. While much of the work is administrative, a significant portion of the role involves coordinating building use and interacting with outside groups.

This role is best suited for someone who:

• enjoys consistent part\-time work and is not seeking full\-time hours
• values structure, clarity, and follow\-through
• is comfortable interacting with a range of people, including outside groups in a professional setting

While our mission is meaningful, the day\-to\-day work is primarily administrative, focused on systems, organization, and reliability.

We are seeking someone interested in a stable, longer\-term role (one year or more). Applicants from all backgrounds—including different or no faith traditions—are encouraged to apply.

QUALIFICATIONS

Education/Experience

• At least two years of office experience
• Associate's degree or equivalent experience; Bachelor’s degree preferred

Technical Skills

• Exceptional attention to detail and organizational ability
• Proficiency in Microsoft Word and Google Docs, Forms, and Sheets
• Able to carry and lift up to 20 pounds, navigate stairs /uneven surfaces, and distinguish a range of colors
• Familiarity with MailChimp, Canva, Meta Business Suite, and/or database software, is a helpful but a willingness to learn them is required
• Must pass a full background check
• This is a staff (non\-congregant leadership) role; employees are not required to be members of the congregation.

Interpersonal/Language Skills

• Strong verbal and written English skills, Spanish proficiency is a plus
• Dependable, honest, punctual, and welcoming
• A self\-starter who works well independently but takes feedback and guidance
• Able to collaborate, communicate clearly, and maintain a positive attitude
• Committed to treating all people with dignity, in alignment with our values
• Comfortable interacting with a wide range of people in a professional setting

ESSENTIAL DUTIES \& RESPONSIBILITIES

This role includes a wide range of responsibilities, supported by a clear daily task system and consistent weekly priorities. You’ll always know what matters most, and we’ll regularly adjust together as needed.

To help prioritize what’s most essential, you’ll follow a comprehensive daily task list that supports the smooth operation of weekly and monthly rhythms. These duties fall into three general areas:

Social Media \& Communications (45%)

• Maintain and update social media accounts (Instagram and Facebook) with the pastor and Media and Worship Specialist
• Manage and input weekly email announcements via MailChimp
• Use a commercial printer for scanning, copying, and printing
• Enter information in electronic database
• Provide administrative support with reports, mailings, and campaign/marketing materials

Space Use Coordination (55%)

• Provide customer service on the phone and general email management
• In partnership with the pastor, coordinate building use by outside groups: scheduling bookings, calendar management, communicate access instructions, lead tours, prepare agreements, organize files, and schedule building assistants as needed
• Organize, stock, and track inventories for a small food pantry and janitorial supplies
• Ensure spaces are organized and tidy for space use groups
• This role involves regular interaction with outside groups, requiring clear communication, professionalism, and comfort setting expectations and boundaries when needed
• Some interactions may require navigating differing expectations or enforcing agreed\-upon guidelines
• Complex or sensitive situations with outside groups are supported by the pastor

PAY \& BENEFITS

• $21\.70–$22\.20/hour (based on experience) for consistent 12 hours per week (approximately $13,500–$13,900\+ per year, plus potential add\-on pay)
• Paid onboarding and ongoing training
• Predictable, consistent weekly schedule
• Paid vacation of 12 hours annually (usable after 180 days)
• Paid sick time in accordance with Chicago ordinance (usable after 90 days)
• Paid holidays when they fall on regularly scheduled workday
• Flexible scheduling within agreed\-upon weekly hours
• Optional access to pre\-tax medical, dental, and vision benefits
• A joyful, supportive workplace with a collaborative team and clear systems

LOCATION/SCHEDULE

• This position is a 100% on\-site, in\-person position (work from home is not available) because it is part of the church’s “ministry of presence” and will include overseeing building space use
• 12 hours per week, scheduled across 2\-4 weekdays between Tuesday and Friday (exact schedule to be mutually agreed upon with the pastor)
• A consistent weekly schedule will be established at hire (daytime or afternoon/evening) and remains stable week\-to\-week, with occasional adjustments (e.g., every 4–5 months) as needed
• Additional paid evening/weekend opportunities may be available as separate roles: Wedding Assistant ($150/wedding; \~5–7 weddings annually); Building Monitor ($16\.60/hour; \~30 hours/year) \= \~$1,500 annually

APPLICATIONS

We are actively reviewing applications and look to fill the role immediately. The hiring process includes:

• Pre\-screening questions on Indeed
• A 30\-minute Zoom interview
• An in\-person interview
• Three references (at least two professional)
• A background check

ABOUT THE CHURCH

Wicker Park Lutheran Church is a vibrant Christian (ELCA) community rooted in inclusive theology and committed to justice. We gather for worship each Sunday at 10 a.m., with traditional liturgy, accessible sermons, and programming for children. Our ministries extend beyond worship—we partner with organizations like The Night Ministry, support our community with a food pantry, and live out our commitment to ecotheology with solar panels and composting programs.

We are a Reconciling in Christ and Immigrant Welcoming congregation. We welcome and affirm people of all races, ethnicities, gender identities, sexual orientations, marital statuses, faith backgrounds, immigration statuses, socioeconomic situations, and physical or mental abilities.

We view our building as a tool for ministry and community engagement, and we’d love for you to be part of our journey. Learn more at www.wickerparklutheran.org/

Our Mission: As a passionate, Christian community, we are committed to nurturing and building up the body of Christ through welcoming, creative, and diverse ministries.

Our Vision: To be a thriving Christian presence in metro Chicago, recognized as offering spiritual and social resources in our community.

Pay: $21\.70 \- $22\.20 per hour

Benefits:

• Flexible schedule
• Paid time off

Application Question(s):

• Are you able to work a consistent 12\-hour/week schedule on\-site between Tuesday and Friday, with a set schedule that remains stable week\-to\-week?
• This role involves consistent, detail\-oriented administrative work (data entry, scheduling, formatting, etc.). Do you enjoy this type of work?
• This role includes frequent interaction with the public, including coordinating building use and communicating expectations clearly. Are you comfortable with this?
• What interests you about this part\-time (12 hours/week) position, and how does it fit with your current schedule or commitments?
• Tell us about a role where you had recurring weekly tasks or routines. What did you enjoy about that work?

Work Location: In person