Office Administrator

Job Summary

The office administrator (OA) is responsible for overseeing daily office operations and ensuring a smooth, efficient, and organized work environment. This role supports staff, manages administrative processes, and serves as a key point of contact for internal and external communications.

Key Responsibilities

• Manage day\-to\-day office operations and administrative activities
• Answer and direct phone calls, emails, and other communications
• Maintain filing systems (physical and digital) and ensure accurate recordkeeping
• Schedule appointments, meetings, and manage calendars
• Order office supplies and manage inventory
• Assist with basic bookkeeping tasks such as invoicing, expense tracking, and data entry
• Assist with any legal, financial or insurance related documentation as well as any communications with insurance companies and other vendors
• Support HR functions such as onboarding paperwork and maintaining employee records
• Coordinate with vendors, service providers, and building management
• Prepare reports, presentations, and correspondence as needed
• Ensure office policies and procedures are followed

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• Experience as an office administrator, administrative assistant, or similar role
• Proficiency in Microsoft Office (Word, Excel, Outlook) and office management software as well as MAC OS or Windows OS
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to multitask and prioritize effectively
• Attention to detail and problem\-solving skills

Work Environment \& Requirements

• Primarily office\-based role
• May require sitting or standing for extended periods
• Occasional lifting of office supplies (up to 50 lbs)
• Varied business hours, with weekly consistency

Key Competencies

• Organization and efficiency
• Communication and professionalism
• Reliability and accountability
• Initiative and adaptability
• Customer service orientated

Compensation \& Benefits

• Salary/Wage based on experience
• Paid time off and holidays
• Preneed plan options

Pay: From $96\.00 per day

Benefits:

• Employee assistance program
• Flexible schedule
• Paid time off
• Parental leave

Work Location: In person