· Answer phones for law firm / escrow office
· Undertake a variety of legal and administrative tasks
· Support 2 paralegals for a real estate law firm of 5 attorneys
· Conduct potential client intake calls/intake management
· Data entry and maintain electronic database and file system
· Effectively communicate with clients, colleagues and others as needed
Abilities Summary:
· At least one\-year experience in a law firm setting preferred
· Ability to multi\-task with strong attention to detail and consistent follow\-through
· Experienced/Independent self\-starter who can manage multiple tasks in tandem with very little supervision
· Be a problem\-solver with the ability to identify problems, offer solutions, and efficiently solve them in a timely manner without assistance
· Assess, manage and prioritize daily tasks in an ever shifting environment
· Ability to follow instructions and must be able to retain information provided
· Outstanding time\-management skills
· Punctual
· Sensitivity to confidential matters is required
· Experience using TABS, Microsoft Office applications, Zoom and standard office equipment
· Advanced organizational skills, with proven experience bringing calm to chaos
· Experience planning virtual meetings and events
· Excellent written and verbal communication skills, with the ability to effectively and efficiently communicate at all levels
Major Job Duties
· Route phone calls as required, in the most professional manner
· Incoming and outgoing paralegal/attorney mail, shipping, messenger or courier services
· Set up law firm files, initiate contact with clients to include fee agreements and payments or deposits
· Invoice and process credit card payments from clients and additional accounting
· Calendar and track deadlines and provide timely reminders, schedule meetings, coordinate use of conference room
· Scan/copy documents
· Manage law office supply inventory
· Maintain flexibility to assist with special projects, as needed
· Perform other duties as assigned
Job Type: Full\-time
Pay: $20\.00 \- $24\.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person