Organization: FACILITIES
Primary Location: United States\-Texas\-HUNTSVILLE
Job: Office and Administrative Support
Employee Status: Regular
Schedule: Full\-time
Travel No
Salary/Salary Range: $2,619\.89 (Ret 2\.5% Less) Pay Basis: Monthly
Hazardous duty/Longevity Pay: Longevity Pay
Training Academy: No
Work Site Visits: No
Study Material: No
Overtime Status: Non\-exempt
Job Posting: Apr 13, 2026, 12:00:00 AM
Closing Date: Apr 22, 2026, 11:59:00 PM I. JOB SUMMARY
Performs entry\-level administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under close supervision with minimal latitude for the use of initiative and independent judgment.
II. ESSENTIAL FUNCTIONS
A. Assists in preparing, editing, and distributing correspondence, reports, forms, and documents; performs typing and word processing; develops formats for assignments; and reviews documents and forms for accuracy and completeness.
B. Maintains record keeping and filing systems to include automated information systems; and compiles and maintains information on supply activities to include receipt, storage, and distribution of supply room materials.
C. Sorts and delivers incoming, outgoing, and inter\-office mail to various departments within and outside the division.
D. Performs data entry, retrieval, and data searches; and assists in compiling statistical data. E. Provides assistance answering and routing incoming phone calls, taking messages, and greeting and directing visitors.
- Performs a variety of marginal duties not listed, to be determined and assigned as needed.
- Ability to maintain the security and integrity of critical infrastructure as it is defined by state law.
III. MINIMUM QUALIFICATIONS
A. Education, Experience, and Training
1\. Graduation from an accredited senior high school or equivalent or GED.
2\. Six months full\-time, wage\-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
3\. Computer operations experience preferred.
B. Knowledge and Skills
1\. Knowledge of business terminology, spelling, punctuation, and grammar.
2\. Knowledge of office practices and procedures.
3\. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
4\. Skill to communicate ideas and instructions clearly and concisely.
5\. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
6\. Skill to interpret and apply rules, regulations, policies, and procedures.
7\. Skill in problem\-solving techniques.
8\. Skill in the use of computers and related equipment in a stand\-alone or local area network environment.
9\. Skill to prepare and maintain complex records and files in an automated system.
10\. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
11\. Skill in the electronic transmission of communications.
12\. Skill to type 45 words per minute (with no more than 10 errors) preferred.
IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15\-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Additional Information
Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10\-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full\-time or part\-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete
If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
Only candidates selected for an interview will be contacted.
\Outside applicants will be required to submit to pre\-employment drug testing as a condition of employment.\
Questions regarding this posting may be directed to:
Shelbie Morrow
Human Resources Headquarters
2 Financial Plaza, STE 600
Huntsville, TX 77340
PH (936\) 437\-4106
EMAIL hr.selectionsteam3@tdcj.texas.gov
Military Occupation Specialty Code
The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
Military Crosswalk Guide \- Prepared by the State Auditor's Office
Texas State Auditor's Office \- Job Descriptions
EEO Statement
The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.