Office Manager/Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Office Manager/Administrative Assistant to join our team! This vital role combines office management with administrative support, ensuring the smooth operation of daily activities and fostering a productive, welcoming environment. The ideal candidate will bring enthusiasm, excellent organizational skills, and a proactive attitude to handle diverse responsibilities with efficiency and professionalism. You will serve as the first point of contact for visitors and callers, manage office procedures, and support various departments to help our organization thrive.

Duties

• Oversee daily office operations, including supply management, filing systems, and equipment maintenance to ensure an efficient workspace.
• Greet visitors warmly and professionally at the front desk, providing exceptional customer service and directing inquiries appropriately.
• Manage multi\-line phone systems with courteous phone etiquette, screening calls, taking messages, and transferring calls accurately.
• Handle calendar management and scheduling for meetings, appointments, and events using tools like Google Workspace or Microsoft Office.
• Perform data entry, maintain accurate records, and prepare reports with high attention to detail through proofreading and data verification.
• Coordinate administrative tasks such as filing, photocopying, scanning documents, and managing correspondence.
• Support bookkeeping activities using QuickBooks or similar software for basic invoicing and expense tracking.
• Assist with personal or executive assistant duties as needed, including travel arrangements or special project support.

Qualifications

• Proven experience in office management or administrative roles with strong clerical skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Strong computer literacy including data entry, email communication, and document proofreading.
• Experience working with multi\-line phone systems and providing exceptional customer service via phone or in person.
• Bilingual abilities are highly desirable to assist diverse clientele and team members.
• Knowledge of QuickBooks for bookkeeping or basic financial tasks is a plus.
• Previous experience as a dental or medical receptionist is advantageous but not required; relevant personal assistant experience is also valued.
• Demonstrated professionalism in phone etiquette and customer support interactions. Join us in creating a vibrant office environment where your organizational talents shine! We value energetic professionals who are eager to contribute to our success while growing their skills in a supportive setting. This paid position offers an exciting opportunity to develop your career in office administration while making a meaningful impact every day!

Job Type: Full\-time

Pay: $21\.99 \- $28\.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person