Executive Assistant / Operations Manager

Overview

We are looking for a highly organized, proactive, and resourceful Operations \& Executive Assistant to support two founders (married couple) across multiple businesses including real estate sales, luxury short\-term rentals, and interior design. Learn more about us at: www.instagram.com/re\_address

We are looking for someone who:

• Is very organized and proactive. Can anticipate needs before being asked
• Solves problems
• Is comfortable with some personal support to help founders stay focused on business

You will be a key operator in helping us scale while maintaining a high level of execution and organization.

Responsibilities

• Responsibilities
• Help with Calendar \+ travel coordination
• Creating new systems, SOPs, and organization workflows
• Inbox \+ task management
• Running business errands \+ occasional personal errands
• Supporting real estate transactions \+ client coordination
• Assisting in vendor communication \+ project coordination, May include site visits
• Assisting with some Airbnb operations. Possible occasional travel to short term rentals
• Occasional Assisting with design work (walk throughs or coordinating vendors)
• Share any new business tools discovered \+ proactive problem solving
• Identify opportunities to improve, streamline, and expand existing business operations
• Assist in launching any new projects, offers and business ventures
• Help scale operations across real estate, hospitality and design divisions
• Help manage virtual assistant

Must\-Haves

• Extremely organized and detail\-oriented
• Must be located in the San Francisco Bay Area
• Proactive — You may not always be given step\-by\-step instructions
• Comfortable with both business tasks and some personal
• Strong communication skills
• Tech\-savvy
• Familiar with AI tools
• Reliable transportation
• Flexible schedule. Will have core weekday hours \+ some weekend support (advance notice when possible \& will adjust hours for time off accordingly)

Bonus

• Experience in real estate, operations, Airbnb, social media or design
• Familiarity with tools like Asana, Claude, ChatGPT, Google Drive, DocuSign, Notion, Airtable

✅ This Role Is For You If:

• You take initiative without being asked
• You enjoy building systems and improving operations
• You naturally think, “there’s a better way to do this”

❌ This Role Is NOT For You If:

• You prefer clear instructions for every single task
• You wait to be told what to do
• You are uncomfortable making decisions independently

Application Instructions

To be considered, please complete ALL of the following:

• Submit a short video (2–3 minutes) answering:
• Why you’re a fit for this role
• An example of a time you solved a problem without being asked
• Attach video with application as a private YouTube or Vimeo link

Complete these 2 scenarios:

*Scenario 1:*

You notice that we are constantly juggling multiple listings, onboarding new clients, Airbnb turnovers, and design projects, and things are starting to feel disorganized.

\>\>\> What systems, tools, or processes would you put in place to make our business run more smoothly?

*Scenario 2:*

We are in escrow and just found out that a key document is missing, and we have a deadline in 24 hours or the deal could be delayed.

\>\>\> What steps would you take to resolve this quickly and keep all parties informed?

Compensation

$30\-$45/hr based on experience \+ performance\-based bonus commissions tied to our real estate sales and business growth. Part time trial that will grow into a full time role.

Pay: $30\.00 \- $45\.00 per hour

Expected hours: 15\.0 – 50\.0 per week

Ability to Commute:

• San Francisco, CA 94109 (Required)

Work Location: Hybrid remote in San Francisco, CA 94109