Accounts Payable Specialist (Full-Time)

Salary

$20\.65 \- $25\.83 Hourly

LocationMilwaukee, WI

Job Type

Full\-Time

Job Number

2026\-05598

Division

Finance

Department

Business Office

Opening Date

04/07/2026

Closing Date

4/21/2026 10:00 PM Central

Application Requirements

Application Materials: All applicants (both internal and external) must complete the job application in its entirety and attach a resume and cover letter for consideration. Incomplete applications or applications without the required attachments will not be accepted.

Description

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Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170\+ high\-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four\-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we shared and committed to eliminating equity gaps in higher education for both students and employees. We are seeking passionate individuals to join our team who share the same passion in serving this purpose. Learn more about MATC at www.matc.edu.

The Accounts Payable Specialist is responsible for processing, and paying district wide bills. These bills include payments to suppliers, employees, students, contractors, and utility companies. Responsible for routing invoices to applicable departments for approval; notifying managers or applicable individuals that they have to approve payment or increase blanket purchase orders; investigating and researching invoices that do not contain purchase order numbers; and handling telephone and email inquiries from internal and external customers. This position will also assist the Accounts Payable Manager with monthly reporting, as well as maintaining and updating college\-wide forms used to facilitate the Accounts Payable process.

Characteristic Duties and Responsibilities

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Vendor, Billing and Account Processing: Responsible for sendingpayments to suppliers, employees, students, contractors, and utility companies. Ensures payment approvals are received for invoices and purchase orders. This includes setting up and processing vendor electronic payment (ACH) enrollments. Finalizes new vendor onboarding by verifying all appropriate documents and records. Ensure accurate information is entered in the accounts payable system and electronically file all documentation.

Recordkeeping and File Maintenance: Maintain and update files, records, logs, listings, and other reference materials. Develops new filing systems as required. Resolves discrepancies in reports, including information retrieved from the database. Maintains financial, personnel records and databases, and updates them as necessary.

Data Management, Metrics, and Analysis: Assists Accounts Payable Manager in monthly reporting and documentation. Assists with the maintenance and upkeep of performance measures and provides recommendations for system improvements and work practices. Process, run and maintain annual reporting information. This includes resolving any discrepancies in reports or other sources, including information retrieved from databases.

Administrative Support: Answers telephones and directs calls to designated personnel. Responds both orally and in writing to questions relative to the application of district and departmental procedures. Assists with editing, proofreading and correcting of documents related to Accounts Payable forms, materials, processes and procedures. Responds to questions and inquiries by providing information of a technical nature, requiring knowledge of department operations and procedures; exercises discretion in determining the nature of information to be released; refers unusual inquiries to supervisor for handling.

Collaborative Teamwork: Establishes, maintains, and enhances positive work relationships with staff, faculty, and administrators.

Continuous Learning \& Professional Development: Maintains current knowledge of best practices and standards in higher education with an emphasis on community Colleges. Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.

Other duties: Perform other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Qualifications

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Compliance with all state, federal, and accreditation standards/requirements, as well as all MATC policies and procedures.

Required Minimum Education and Experience:

• Associate degree of higher in Accounting

At least three (3\) years of relevant accounts payable experience (e.g. utilizing a companies outgoing payment process, processing invoices, reconciling statements, and familiarity with financial accounting software such as but not limited to Ellucian Colleague Finance)*

Preferred Education and Experience:

• Bachelor's degree or higher in Accounting

More than three (3\) years of relevant accounts payable experience. (e.g. utilizing a companies outgoing payment process, processing invoices, reconciling statements, and familiarity with financial accounting software such as but not limited to Ellucian Colleague Finance)*

• Certified Public Accountant or Certified Management Accountant

KNOWLEDGE, SKILLS, AND ABILITIES

• Requires a broad knowledge of accounts payable practices and procedures.
• Demonstrated knowledge of Generally Accepted Accounting Principles and Governmental Accounting Standards.
• Deadline and detail\-oriented, with strong organizational, analytical, and planning skills.
• Intermediate knowledge of Microsoft Excel including experience with VLookups and pivot tables.
• Demonstrated proficiency using data entry software and standard office software applications, spreadsheets, and databases.
• Ability to communicate effectively through both oral and written means.
• Ability to establish, collaborate and maintain effective work relationships with peers, students, teachers, staff, representatives of outside agencies, educational institutions, and the general public.
• Ability to convey an image of professionalism and dedication in work related activities.
• Ability to work with culturally diverse student and employee populations.
• Proficiency in the use of computers and software specific to position, including spreadsheets and the Internet.
• Ability to work successfully with minimal supervision and serve as a leadership role to others.
• Ability to establish workflows, manages multiple projects, and meets necessary deadlines.

MATC COMPETENCIES

• Cultivates innovation
• Optimizes work processes
• Ensures accountability
• Collaborates
• Interpersonal savvy
• Communicates effectively
• Instills trust
• Customer focus
• Action oriented
• Values differences
• Self\-development
• Compassion

Supplemental Information

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Start Date: This position supports the Finance Division and is available to start as soon as possible.Hours/Location This position is a full\-time position and works 38\.75 hours per week between the hours of 8:00am \- 4:30pm, Monday \- Friday) . This is a 100% on site position at our Milwaukee Downtown campus location. All work must be performed in the state of Wisconsin.

Compensation: Hourly pay rates are listed up to the midpoint of the range and placement is determined based on years of experience, internal equity, and a review of the applicant's employment and educational background as listed on the job application.

Application Materials \& Requirements: To be considered for this position, all applicants (both internal and external) must submit a thoroughly complete application. An incomplete application will not be considered or reviewed.

Please follow these steps.

1\. Complete the Employment Application in its Entirety

You must provide thorough and detailed information for all sections of the application form. An incomplete application will not be considered or reviewed.

2\. Attach All Required Documents (At Time of Application)

• Up\-to\-date resume is required
• Cover Letter (Optional)

please note, submission of a resume does not satisfy the requirement for a thoroughly completed application.*

Interview: Virtual interviews (In\-Person, or Spark Hire/One\-Way) will be scheduled within two weeks of postings closing date.

EEO: Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.

Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at 414\-297\-6529 (Wisconsin Relay System: 711\) or email jobs@matc.edu.