Part-Time Accounting and Operations Assistant

Part‑Time Operations \& Accounting Assistant

REFS, LLC — Germantown, MD (Hybrid)

10–20 hours/week to start, with growth potential

About REFS

REFS is a boutique accounting and financial operations practice serving founders, family offices, property owners, and CPA firms. We bring clarity, structure, and calm to complex financial environments through hands‑on accounting, workflow design, and operational support. The firm is growing quickly, and this role is a foundational hire that will directly expand our capacity and impact.

Role Overview

We are seeking a highly organized, detail‑oriented Operations \& Accounting Assistant to support day‑to‑day QuickBooks work, administrative coordination, and general firm operations. This is a part‑time role with meaningful exposure to real‑world accounting, multi‑entity workflows, and small‑business operations. As REFS grows, the role will expand into more responsibility, autonomy, and long‑term stability.

Key Responsibilities

• Support daily and weekly accounting tasks in QuickBooks Online
• Assist with reconciliations, transaction categorization, and vendor management
• Maintain organized digital files, documents, and workflow checklists
• Help coordinate client onboarding materials and recurring deliverables
• Track deadlines, follow up on open items, and keep operations running smoothly
• Provide general administrative support (scheduling, document prep, light research)
• Support internal workflow improvements as the firm scales

Ideal Candidate

• Experience with
QuickBooks Online (or willingness to learn quickly)
• Strong organizational instincts and comfort managing details
• Clear communicator who follows through and asks smart questions
• Comfortable working independently with guidance
• Interested in accounting, operations, or small‑business management
• Professional, discreet, and able to handle sensitive financial information

Hours \& Growth Path

* 10–20 hours per week to start, flexible scheduling

• Hybrid: remote work with occasional in‑person collaboration
• As REFS grows, this role can expand into:
• Full bookkeeping ownership for select clients
• Operations management
• Workflow and systems oversight
• A permanent, higher‑responsibility position

Compensation

Hourly rate commensurate with experience, with potential for performance‑based increases as responsibilities grow.

Pay: $30\.00 \- $75\.00 per hour

Work Location: Hybrid remote in Darnestown, MD 20874