Administrative Assistant for Pool Company

WHAT WE OFFER?

• Remote position \- work from home
• Competitive pay and bonus structure
• TONS of growth and advancement opportunities
• Incredible team culture and events
• Eventual full\-time hours with job security
• Paid training and career planning

At Puddle Pool Services, it’s all about people! We’re growing and seeking an outgoing and professional Administrative Assistant to join our team. In this role, you’ll manage the day\-to\-day office duties including providing administrative support to the team, posting job ads and scheduling interviews. You will work closely with the owner managing emails and assisting with sales support and customer inquires by both phone and email. This position is for highly organized and customer centric individuals who have a passion for delivering outstanding results. This is a great opportunity to develop alongside a fast growing company. Advancement opportunities are available quickly for those that prove themselves to be a strong leader!

WHO ARE YOU?

• A high energy individual with the tendency to fall into leadership positions or roles.
• Have strong administrative and computer skills
• Looking for year round long term employment.
• Looking to join a team with great wages and benefits and an incredible culture with plenty of opportunity for growth and advancement.
• Well organized and a strong communicator

RESPONSIBILITIES:

• Data inputting, preparing reports and analytic support
• Collateral inventory management
• Communication support
• Monitoring and actioning feedback from client’s, business partners and suppliers
• Collection and organization of employee and subcontractor documentation
• Posting job ads and scheduling interviews
• Invoicing and processing payments
• Tracking invoices and expenses
• Process payroll using the payroll system
• Job scheduling and confirmation, along with ordering supplies and other job needs
• Client communication by phone
• Trade associations \& industry group support
• Coordinating Social Media posts, and responding to comments or inquiries
• New employee onboarding

SKILLS AND REQUIREMENTS:

• 2\+ years of experience with office admin duties
• Passion for delivering world\-class customer service
• Excellent written and verbal communication skills
• Detail\-oriented and highly organized
• Comfortable and happy to work independently as well as part of a team
• Proficient with general office technology and software
• Proficient in G Suite
• Prior experience with recruitment and payroll systems
• Relevant degree or certification would be considered an asset
• Understanding of basic accounting would be considered an asset
• Quickbooks online a plus

Puddle Pools is a professional pool service company specializing in both residential and commercial jobs in the Treasure Coast area. We are looking for energetic and friendly people to join our fast growing company.

Home Services, Manager, Office Manager, Admin, Administrative Assistant, Office

Administrative Assistant Responsibilities

The overall strategic intent of this role is to drive profitability and revenue. This role exists to handle administrative requirements of the business, as well as support sales and operations. The ideal candidate is high in precision/accuracy, is able to build and follow systems, and is able to work independently. They are detail oriented, with excellent written and verbal communication skills and are proficient with general office technology and software.

• Data inputting, preparing reports and analytic support
• Collateral inventory management
• Communication support
• Monitoring and actioning feedback from client’s, business partners and suppliers
• Collection and organization of employee and subcontractor documentation
• Posting job ads and scheduling interviews
• Invoicing and processing payments
• Tracking invoices and expenses
• Process payroll using the payroll system
• Job scheduling and confirmation, along with ordering supplies and other job needs
• Client communication by phone
• Trade associations \& industry group support
• Coordinating Social Media posts, and responding to comments or inquiries
• New employee onboarding

General Admin: reports, emails, writing business correspondence, generating reports, filing, event scheduling, inventory management, etc. as needed as the local Business Manager or Franchise Partner.

Human Resources: posting job ads, scheduling interviews, new employee form completion, coordinating team events, internal communications, creating and distributing work schedules

Finance: using payroll system, accounts receivables and payables, processing and tracking invoices and expenses

Marketing: executing on local marketing programs and events like direct mail, home shows, reviewing customer feedback online and on social media and responding accordingly.

Customer Service: delivering exceptional experiences when answering calls, confirming bookings, scheduling meetings, following up on completed service.

Compensation

Hourly: $14 \- $18 / hour

Monthly Bonus Structure:

$100 for collecting 100% of previous months A/R by the 5th

$10 per review acquired during follow\-up

Pay: $14\.00 \- $18\.00 per hour

Benefits:

• Flexible schedule

Work Location: Remote