Personal Assistant

Job Overview

We’re seeking a highly organized, proactive personal assistant to work closely with the owner of two growing service businesses (roofing and cleaning). In this dynamic role, you’ll handle day\-to\-day tasks that help streamline operations and growth. You’ll be by the owner’s side, helping with everything from client follow\-ups to scheduling, documentation, and thinking creatively to improve processes. This role is for someone detail\-oriented, with great problem\-solving skills, who wants to contribute to business growth.

Responsibilities

• Manage and maintain complex calendars, scheduling appointments, meetings, and events with precision using tools like Microsoft Outlook Calendar and Google Workspace.
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Handle correspondence via phone, email, and other channels with professionalism and courtesy, adhering to proper phone etiquette.
• Prepare, proofread, and transcribe documents, reports, emails, and presentations to ensure accuracy and clarity.
• Organize files, manage data entry tasks, and maintain filing systems both digitally and physically for easy retrieval.
• Support project coordination efforts by tracking deadlines, preparing agendas, taking minutes, and following up on action items.
• Assist with bookkeeping tasks using QuickBooks or similar software to manage invoices, expenses, and financial records.
• Oversee office management duties such as supply procurement, maintaining office equipment, and supervising front desk operations.
• Utilize office software including Microsoft Office Suite (Word, Excel), Google Workspace applications, and DocuSign for document signing processes.
• Demonstrate excellent organizational skills by multitasking efficiently in a fast\-paced environment while maintaining attention to detail.

Skills

• Proven experience as a Personal Assistant or in an executive administrative support role with strong office management background.
• Exceptional organizational skills with the ability to prioritize tasks effectively in a busy setting.
• Proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and data entry tools.
• Strong typing skills combined with transcription capabilities for accurate documentation.
• Excellent communication skills demonstrating professional phone etiquette and customer service excellence.
• Familiarity with multi\-line phone systems and calendar management tools like Microsoft Outlook Calendar.
• Experience with bookkeeping software such as QuickBooks along with basic accounting knowledge including invoicing and expense tracking.
• Ability to proofread documents meticulously ensuring clarity and correctness before submission.
• Knowledge of project coordination processes including scheduling meetings, preparing agendas, and following up on deliverables.
• Demonstrated ability to handle confidential information discreetly while maintaining high levels of integrity. Join us as a Personal Assistant where your organizational prowess will empower our team’s success! This role offers an engaging environment where your proactive approach will make a meaningful impact every day—helping us stay ahead through exceptional administrative support!

Pay: $32\.00 \- $40\.00 per hour

Expected hours: No less than 40\.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Education:

• Associate (Preferred)

Language:

• Spanish (Preferred)

Ability to Commute:

• Snohomish, WA (Preferred)

Willingness to travel:

• 100% (Required)

Work Location: On the road