Administrative Licensing Assistant

Training Coordinator Benefits\-

Wesley House Family Services is a nationally accredited not\-for\-profit organization dedicated to protecting and nurturing children and strengthening families with services spanning Monroe County, Florida. Social services provided by WHFS include: Full case management, Intensive preservation services, Enhanced\-in\-home services, Intensive family reunification services, Prevention \& intervention services, Foster care \& adoption services, Health families Monroe and Inez martin child development center.

Administrative Licensing Assistant will be doing\-

• Completes administrative duties for supervisor and agency staff as requested/ assigned, including but not limited to:
• Complete bi\-weekly on\-call report for Finance
• Complete finance flex funds, purchase orders \& travel requests
• Order supplies when needed
• Complete on call calendars
• Maintain Language Line translation iPad usage log and related finance documentation when needed.
• Entering all Ages and Stages Questionnaires (ASQ) scores into the ASQ portal.
• Designated coverage for Receptionist/ Front Desk and related duties when that staff is on break or on leave.
• Complete assigned reports in a timely manner.
• Assist supervisors, managers, and other leadership staff with administrative tasks as needed/ assigned.
• Maintains front desk reception area and general office organization.
• Create Child resource records when needed
• Create and send Placement letters for children in care.
• Attend all Licensing Team meetings and become familiar with all aspects of C.A.R.E. (foster care and adoption training class), and other licensing activities;
• Plan the training or virtual space and materials needed for each CARE training;
• Assist in community recruitment activities, (these may take place during evenings and weekends)
• Assist in the organization of all licensing files including creating a tracking system to send for all required approvals;
• Attend licensing home visits as requested to facilitate obtaining required documents and photos.
• Point of contact for Key West fingerprinting; operate Fingerprinting equipment and process fingerprints for prospective foster and adoptive families and other clients as needed (including related Finance forms);
• Assist in maintaining Monroe Foster Home Availability listing;
• Compile Monthly Licensing Report as needed;
• Participate in other Foster Parent community events and Quarterly Foster Parent meetings/ trainings;
• Be one of the speakers for WH to assist when needed in recruitment of new foster and adoptive families;
• Complete background screenings for home studies of all types as requested by supervisor, case management, adoption, or other agency staff as requested/ assigned;
• Cross train in Adoption tasks/ duties in order to provide support and backup when needed.

The successful Administrative Licensing Assistant candidate will have\-

• High school diploma required. Higher level of education and one year of experience in Child Welfare, preferred.
• Excellent interpersonal skills
• Excellent organizational and coordination skills.
• Excellent oral and written communication skills.
• Excellent problem solving skills.
• Excellent computer hardware and software skills including the use of Microsoft Office programs such as Word, Excel, PowerPoint and Outlook and ability to learn computer systems.
• Willing to work a flexible work week, including at times weekends and evenings.
• Must have a valid driver’s license and be willing to work throughout the Keys when needed.
• Demonstrate independent decision making and flexible scheduling.
• Effectively organize and manage the work environment and establish and organize routine office procedures
• Ability to prioritize many tasks and meet deadlines.
• Demonstrate understanding of personal and client safety
• Demonstrate use of technology in daily work activities.
• Physically Active Work. Exerts up to 15 Lbs. of force and/or lifting occasionally
• y Active Work. Exerts up to 15 Lbs. of force and/or lifting occasionally
• Valid Florida Driver’s License.
• Valid Florida Auto Insurance.

Administrative Licensing Assistant Benefits

• 80% paid medical and dental insurance
• Paid time off
• 12 paid holidays
• Birthday paid day off
• 403(b) with employer match

Pay: $21\.00 \- $23\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Social work: 1 year (Preferred)

Language:

• English (Required)
• Spanish (Preferred)

Location:

• Key West, FL 33040 (Required)

Ability to Commute:

• Key West, FL 33040 (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person