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- Manage daily office operations, including overseeing clerical tasks, filing systems, and front desk duties to ensure an organized and welcoming environment.
- Coordinate and schedule appointments, meetings, and events with precision using calendar management tools; handle all logistics to guarantee smooth execution.
- Support team members, development initiatives, and ongoing guidance to foster a high\-performing team.
- Handle vendor management by liaising with suppliers, service providers, and contractors to secure quality services and negotiate favorable terms.
- Oversee bookkeeping activities such as invoicing, expense tracking, and basic payroll processing using QuickBooks or similar accounting software.
- Assist with human resources functions including onboarding new employees, maintaining personnel records, and supporting HR compliance efforts.
- Manage office budgets by monitoring expenses, preparing reports, and identifying cost\-saving opportunities to optimize resource allocation.
- Support office management tasks when applicable, including scheduling, record keeping, to ensure excellent experiences.
- Proven experience in office management or administrative roles with strong clerical and organizational skills.
- Demonstrated supervising experience with the ability to lead teams effectively.
- Proficiency in QuickBooks for bookkeeping and payroll functions; familiarity with vendor management processes.
- Exceptional schedule management capabilities calendar tools; adept at handling complex appointment coordination.
- Strong communication skills paired with professional phone etiquette; ability to interact confidently with clients, vendors, and team members.
- Experience in event planning and coordinating meetings or company functions from start to finish.
- Knowledge of human resources practices
- Ability to multi task, self motivated, knowledge of social media management.