Accounts Receivable Manager - City Controller

*Duties:

• The Accounts Receivable Manager is a professional accounting position responsible for overseeing and performing complex accounts receivable, cash management, banking, and general ledger functions for the City. This role plays a key part in the City's overall fiscal operations and supports the development, implementation, and alignment of financial policies and procedures with organizational objectives. The position exercises independent judgment, ensures compliance with applicable regulations and governmental requirements. Works Independently under general supervision, applies accounting standards, and provides leadership and guidance to assigned staff. Review, prepare, and post journal entries to the general ledger. Assist City departments by providing guidance and resolution of accounting\-related issues. Retrieve daily bank balances from all City financial institutions and maintain accurate tracking spreadsheets. Print and review daily ACH and banking reports; notify the City Controller of payments received. Gather and compile month\-end financial data, including bank and investment reports, manual check clearing, and reconciliations. Reconcile bank statements and other assigned accounts, identifying and resolving discrepancies. Monitor bank deposit errors, coordinate with departments, and prepare correcting journal entries. Reconcile suspense accounts for designated fund Maintain and manage all records for the Pipeline, Industrial District, and PROD Detention accounts, including setting up new accounts, processing renewals, preparing and issuing annual invoices, and serving as the primary point of contact and lead communicator for all related inquiries and correspondence. Cash Management and Banking: Verify, process, and respond to Positive Pay notifications. Initiate, monitor, and document wire transfers and interbank transfers. Maintain user access and security permissions for bank accounts. Monitor and prepare cash payment requisitions for City credit cards and perform reconciliations. Accommodate credit card payments by phone in approved or exceptional circumstances. Compliance and Reporting: Manage the full lifecycle of the City's capital assets, ensuring accurate recording, tracking, and reporting in compliance with Governmental Accounting Standards Board (GASB) requirements. Handle filings and payments for Sales Tax, Court Fees, and Child Safety Fees in accordance with applicable regulations. Prepare and process W\-9 forms and related filings as required. Accounts Payable Support: Match supporting documentation for accounts payable checks; distribute, mail, and file check copies as required. Receive and process departmental paperwork, print ACH documentation, and prepare associated journal entries. Supervisory Responsibilities: Supervise and provide direction, training, manage performance, and support to the Central Cashier, Assistant Central Cashier, and Senior Accounting Assistant and Senior Accounting Assistant. Assist assigned staff as needed to ensure continuity of operations and adherence to policies and procedures. Other: Works the assigned schedule and complies with the City's timekeeping and attendance policy. Must have and maintain, without interruption, all necessary licenses, certifications, clearances, and/or job requirements. Perform other duties as assigned. Assists as needed with annual financial audit.

*Qualifications:

• Bachelor's degree from an accredited college or university or a minimum of five (5\) years of progressively responsible accounting experience, or an equivalent combination of education and experience. A valid Texas Driver's license and a good driving record. PREFERRED: Bachelor's degree in Accounting or similar field. Bilingual (English/Spanish) Professional certification in accounting, finance, or similar field (CPA, CGFO, CPFO, etc.)

The City of Pasadena offers very generous benefits to all full\-time employees. For example:

Employee\-only

• medical insurance starts as low as
$15 per month and the most expensive Employee \& Family plan is less than $350 per month.
• The City has its own medical clinic staffed with a M.D. and two medical assistants. Employees and their covered dependents over the age of 5 can visit the clinic
FREE OF CHARGE.
• Employees and their covered dependents also have access to Virtual Visits with a medical professional
FREE OF CHARGE.
• The City offers
college tuition reimbursement of up to $3,500 per year.
• As an employee, you will contribute a portion of your salary each pay\-period towards your retirement and the
City will match your contribution by 200%. Example, if you contribute $100, the City will contribute $200\.
• Civilian employees accumulate vacation at the following rates:

+ Less than 6 years of service \- two weeks of vacation per year.

+ From 6 to less than 11 years of service \- three weeks of vacation per year.

+ From 11 to less than 21 years of service – four weeks of vacation per year.

+ From 21 to less than 26 years of service – five weeks of vacation per year.

+ From 26 years of service and up – six weeks of vacation per year.