Production Administrative Assistant

Job Summary:

The production administrative assistant will provide essential administrative and operational support to the production department. This role is ideal for a highly organized office assistant, receptionist, or office clerk with experience in a manufacturing environment. The administrative assistant will handle documentation, reporting, and coordination tasks while supporting daily administrative functions.

This office assistant role plays a critical part in ensuring smooth operations by maintaining accurate records, supporting leadership, and performing administrative duties similar to a receptionist and office clerk within a fast\-paced production setting.

Responsibilities:

• Print and prepare production drawings and labels as an administrative assistant, supporting administrative workflows typically handled by an office assistant, receptionist, or office clerk.
• Accurately receive and record materials in the system as an administrative assistant, performing administrative data entry tasks aligned with an office assistant, receptionist, and office clerk role.
• Maintain detailed documentation as an administrative assistant, ensuring all administrative records meet standards expected from an office assistant, receptionist, and office clerk.
• Coordinate with production teams as an administrative assistant, supporting administrative communication similar to an office assistant, receptionist, and office clerk.
• Report discrepancies as an administrative assistant, handling administrative follow\-ups like an office assistant, receptionist, or office clerk.
• Provide direct administrative support to plant leadership as an administrative assistant, functioning as an office assistant, receptionist, and office clerk across multiple operational needs.
• Assist with reports, schedules, and documentation as an administrative assistant, ensuring all administrative tasks align with expectations for an office assistant, receptionist, and office clerk.
• Maintain accurate records and logs as an administrative assistant, supporting administrative systems like an office assistant, receptionist, and office clerk.
• Ensure updated documents are available as an administrative assistant, performing administrative control similar to an office assistant, receptionist, and office clerk.
• Support filing, scanning, and reporting as an administrative assistant, handling administrative duties expected from an office assistant, receptionist, and office clerk.
• Monitor quality of work as an administrative assistant, ensuring all administrative outputs meet standards expected from an office assistant, receptionist, and office clerk.
• Perform additional duties as an administrative assistant, supporting general administrative needs similar to an office assistant, receptionist, and office clerk.

Qualifications:

• 1–3 years of experience as an administrative assistant, office assistant, receptionist, or office clerk performing administrative tasks in a manufacturing or similar environment.
• High school diploma or equivalent required for an administrative assistant, office assistant, receptionist, or office clerk role.
• Experience with ERP systems preferred for an administrative assistant performing administrative duties similar to an office assistant, receptionist, or office clerk.
• Proficiency in Microsoft Office required for an administrative assistant, office assistant, receptionist, or office clerk handling administrative tasks.
• Strong communication skills needed for an administrative assistant, office assistant, receptionist, or office clerk performing daily administrative coordination.
• Excellent organizational and multitasking abilities required for an administrative assistant, office assistant, receptionist, or office clerk in a fast\-paced administrative environment.
• Strong attention to detail essential for an administrative assistant, office assistant, receptionist, or office clerk managing administrative documentation.
• Ability to work independently and as part of a team as an administrative assistant, office assistant, receptionist, or office clerk performing administrative duties.
• Reliable and punctual with a strong work ethic expected from an administrative assistant, office assistant, receptionist, or office clerk performing administrative functions.
• Ability to work full\-time onsite at the McGregor, TX facility, with a proactive mindset focused on efficiency and problem\-solving in a multinational setting.
• Ability to read, write, and understand basic English/Spanish to interpret/follow safety guidelines and work instructions.
• Reliable and punctual with a strong work ethic.

Physical Requirements:

• Ability to stand, walk, bend, stoop, kneel, crouch, and climb for extended periods.
• Ability to lift, push, and pull objects weighing up to \[e.g., 50 pounds] regularly.
• Ability to work in various environmental conditions common to a manufacturing facility (e.g., varying temperatures, noise levels, potential for dust/debris, wet floors).
• Manual dexterity and hand\-eye coordination for operating equipment and handling supplies.
• Must be able to work in varying warehouse and yard temperatures (hot/cold conditions).

Work Schedule:

• Full Time: 8:00 am – 5:00 pm CST, Monday\-Friday, with flexibility to support production needs.
• Depending on production needs, some weekend work may be required.

Benefits:

• Medical, dental, and vision insurance
• Paid time off and company holidays
• Life and disability insurance
• And more

Who We Are:

Allied Steel Buildings is a global manufacturer of steel buildings and structural steel solutions, offering best\-in\-class design, engineering and project management seamlessly integrated into our clients’ processes. Since 2003, we have successfully delivered over 5,500 metal building projects across 72 countries, delivering building solutions for diverse industries, from data centers, sports \& recreational facilities, aviation, manufacturing, equestrian \& agricultural to commercial buildings and warehousing worldwide. We have 5 locations including our two manufacturing facilities, located in Texas and Spain, utilize cutting\-edge technology, including robotics and automation, to ensure our manufactured materials set a new standard for quality in the industry.

Allied Culture:

At Allied, we believe great service matters from the start and finish of everything we do. Going the distance for our clients begins with taking care of our team members. They are our most important asset. We invest in their continuous development, and recognize their contribution to our success.

Great work starts with creating great work environments, promoting collaboration for a team dedicated to creating value worldwide. The Allied Team is highly resourceful, innovative, and competent with extensive experience. Our culture is open, accessible, adaptive and flexible, offering work\-life balance, and empowering our people, because everyone’s voice matters. We promote “we” over “me” and solutions oriented creative thinking. It’s the Allied way.

Allied Steel Buildings and Allied Fabricators L.L.C. is fully committed to Equal Employment Opportunity by attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal or state law. We are dedicated to providing a work environment free from drugs, discrimination and harassment, and where employees are treated with respect and dignity.