Executive Assistant to the CEO

Overview

We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to our Chief Executive Officer. This vital role offers the opportunity to be at the heart of our leadership team, ensuring smooth daily operations, managing complex schedules, and facilitating key projects. The ideal candidate will thrive in a fast\-paced environment, demonstrating outstanding communication skills, meticulous attention to detail, and a passion for efficiency. Join us and contribute to our dynamic organization by enabling our CEO to focus on strategic priorities and growth initiatives.

Responsibilities

• Manage and maintain the CEO’s calendar using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements with precision.
• Coordinate and organize company events, meetings, and conferences, including venue booking, catering arrangements, and logistics planning.
• Handle all administrative tasks such as typing correspondence, proofreading documents, transcribing notes, and data entry to ensure accuracy and professionalism.
• Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and basic financial record keeping.
• Serve as the first point of contact for phone calls via multi\-line phone systems; practice excellent phone etiquette while screening and directing inquiries efficiently.
• Oversee office management duties such as filing systems, front desk responsibilities, office supply procurement, and maintaining a professional reception area.
• Assist with project coordination by tracking deadlines, preparing reports, and collaborating with various departments to ensure timely completion of initiatives.
• Utilize Google Workspace applications for document creation, sharing, and collaboration; ensure all communications are clear and well\-organized.
• Support personal assistant duties as needed by managing confidential information discreetly and providing personalized support for the CEO’s needs.

Experience

• Proven experience as an executive assistant or personal assistant supporting C\-level executives in a fast\-paced environment.
• Demonstrated proficiency in office management tasks including filing, data entry, clerical work, and customer service.
• Strong organizational skills with the ability to prioritize multiple tasks effectively while maintaining attention to detail.
• Excellent typing speed combined with transcription skills; capable of proofreading documents for clarity and accuracy.
• Familiarity with financial software such as QuickBooks; experience with bookkeeping or basic accounting is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook Calendar, Google Workspace (Docs, Sheets), and DocuSign for electronic signatures.
• Exceptional communication skills with professional phone etiquette across multi\-line phone systems; ability to handle sensitive information discreetly.
• Office experience that includes event planning, project coordination, front desk operations, and office supply management. Join us in this energizing role where your organizational prowess will empower our leadership team! We value dedicated professionals who bring enthusiasm and precision to their work—help us drive success from behind the scenes!

Pay: $80,000\.00 \- $90,000\.00 per year

Benefits:

• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Doral, FL 33178