Administrative Assistant for Accounting Department

From sophisticated, urban infill apartments to modern, suburban charter school facilities, The Pacific Companies is a catalyst for growth, deploying comprehensive real estate development capabilities and shaping neighborhoods. Put another way, we are passionate about creating healthy environments to live and learn.

Our accomplished team and vertically integrated configuration has produced more than 275 successful multifamily, charter schools and special\-use projects throughout the western US. The result is a diverse and thriving portfolio that satisfies the expectations of residents, investors, and communities.

We are seeking an Accounting Administrative Assistant to work in our Eagle, ID office.

Major Duties \& Responsibilities:

• This role is responsible for accurate filing, organization, and maintenance of physical records.
Must love to organize!Fast paced accounting department processes 1,000 transactions a month, which all need filed with attention to detail and accuracy.
• Occasionally lifting filing boxes for reorganization and trips to a storage facility.
• Credit card reconciliation to include reviewing and matching credit card transactions with financial records to ensure accuracy and compliance. Key responsibilities include identifying fraudulent or erroneous charges, monthly reconciliations, discrepancy resolution, and record maintenance. Prior corporate credit card program experience helpful.
• Assist Accounting Manager with banking/treasury management needs (i.e. opening bank accounts, gathering signatures, ordering checks, tracking interest rates, etc.). Prior banking experience helpful.
• Duties may include:

+ Daily scanning and copying

+ Scanning and saving files to shared drive

+ Pulling back\-up invoices from hard files as needed for researching questions

+ Taking deposits to the bank

• Data entry into excel and accounting software
• Other miscellaneous/admin work in assisting team of 10 people.

Job Skills \& Abilities:

• Strong organizational skills are absolutely required to ensure accuracy in sorting, filing, and maintaining large volume of paper documentation.
• Attention to detail. Matching and cost coding receipts require attentiveness to detail and an aptitude for numbers.
• Must enjoy cyclical work with monthly deadlines.
• Ability to manage multiple commitments
• Dependability
• Excellent time management
• Computer knowledge and efficiency
• Must have excellent Excel skills
• Ability to maintain discretion and confidentiality at all times
• Functions effectively as part of a team

Education and/or Experience:

• Seeking a candidate with experience in an administrative role working in a team environment.
• Experience must include proven success with managing details and organization.

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