Rincon Research seeks a self\-motivated and highly organized Executive Assistant, who will provide support to RRC’s executive leadership and Tucson facility as a whole. Come join the team that is creating cutting edge signal processing, geolocation, and communication systems for the future! *What are the primary responsibilities in the Executive Assistant position?*
- Serve as Administrative Assistant to the Executive Staff, including
- Collaborates with Human Resources and Operations team for onboarding of new hires and other corporate directives as needed.
- Plan, coordinate, and attend all Tucson events, including holiday party, company picnic, etc. Will be main point of contact with all vendors. Will act as liaison to other facilities, providing guidance on planning events outside of Tucson.
- Act as liaison with between satellite offices and corporate.
- Typically requires an AA/AS degree (or other 2\-year post high school training) with a minimum of 4 years of relevant Administrative Assistant experience OR 6 years with a HS Diploma.
- Extensive experience with Outlook and Office365 suite including PowerPoint, Word, and Excel.
- Excellent communication skills (verbal and written) and a great team player.
- Handles confidential information with proper discretion.
- Ability to work on\-site M\-F from 8am – 4pm.
- Ability to obtain and maintain TS/SCI security clearance.
- US CITIZENSHIP REQUIRED
- Previous defense industry experience a plus
- Experience with web\-based tools such as SharePoint
- Experience in a fast\-paced work environment that requires you to respond quickly and effectively to non\-routine requests and situations
- Self\-starter with initiative and independent judgement for assisting management and employees
- Ability to think ahead, anticipate challenges and mitigate them
- Ability to identify problems and develop corrective actions
- 100% employer\-paid premiums for family medical and dental insurance, employee life insurance, short\-term and long\-term disability (STD \& LTD)
- Flexible reimbursement spending accounts for medical expense and dependent care
- Immediate participation and vesting in the company’s Employee Stock Ownership Plan (ESOP) and 401(k) Plan
- Employer contributions to RRC’s ESOP
- Employer matching contributions to the company’s 401( k) Plan
- Employer discretionary contributions to the company’s 401(k) Plan
+ Organizing and prioritizing leadership calendars to minimize schedule conflicts
+ Receiving phone calls for Executive Staff
+ Provide administrative support in a team environment, partnering with other administrative assistants for planning and coordination
+ Planning and coordinating domestic/international travel for executive staff
+ Preparing and reconciling expense reports
+ Drafting departmental and directorate correspondence
+ Arranging meetings, which includes reserving and approving conference rooms and coordinating business lunches
+ Documenting and promulgating corporate processes, including ISO\-related documentation
+ Assisting in organizing and executing briefings and internal communications activities
+ Overseeing the process for monthly project status reports
+ Supporting senior leadership in ad hoc tasks
*What* *required* *background will make you successful?*
*Preferred skills:*
*Where is the position located?*
This position is located at our Tucson, AZ Headquarters. Remote work/telework is not available for this position.
* *The likely pay range for this position is $30 \- $40 per hour. This is not, however, a guarantee of compensation or salary. Rather, compensation will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.*
*What benefits does RRC offer?*
Rincon Research Corporation is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor.