TxDMV \- EXECUTIVE ASSISTANT \- MVCPA (00056974)
Organization: TEXAS DEPARTMENT OF MOTOR VEHICLES
Primary Location: Texas\-Austin
Work Locations: Camp Hubbard Bldg 6 4000 Jackson Ave Bldg 6 Austin 78731\-6007
Job: Office and Administrative Support
Employee Status: Regular
Schedule: Full\-time
Standard Hours Per Week: 40\.00
Travel: Yes, 25 % of the Time
State Job Code: 0162
Salary Admin Plan: B
Grade: 19
Salary (Pay Basis): 5,178\.00 \- 5,740\.00 (Monthly)
Number of Openings: 1
Overtime Status: Non\-exempt
Job Posting: Mar 17, 2026, 5:17:20 PM
Closing Date: Mar 31, 2026, 11:59:00 PM
Description
To apply for this position, complete an on\-line application through the Applicant Career Section or through WorkInTexas. Select “Apply Online” button. Complete your on\-line applicant profile and the State of Texas Application for Employment. TxDMV does not accept paper applications.
Effective January 23, 2026:
* You will be required to attach a resume to your application which will be used for screening purposes.
* Please ensure your résumé is detailed and specific, including a full employment history (full time or part time), education, licenses, and skills.
* Your résumé must include the month and year for start and end dates for each listed employer.
* Failure to fully complete the application requirements and pre\-screening questions may disqualify you for consideration for this position.
* Applicants who require accommodation for the interview process should contact Human Resources at 512\-465\-4043 when contacted to schedule an interview.
State Classification: Executive Assistant III (0162\)
This position is eligible for a hybrid remote work schedule with some days per week in office at TxDMV headquarters located in Austin, TX (subject to change).
SUBMISSION OF APPLICATION
To apply for this position, complete an on\-line application through the Applicant Career Section or through WorkInTexas. TxDMV does not accept paper applications.
GENERAL DESCRIPTION
Our mission at the Texas Department of Motor Vehicles (TxDMV) is to serve, protect and advance the citizens and industries in the state with quality motor vehicle related services. We are a dynamic state agency dedicated to customer service, consumer protection and the success of motor vehicle\-related industries.
Performs highly complex senior\-level administrative for the Motor Vehicle Crime Prevention Authority (MVCPA), MVCPA Director, Managers and staff. Work involves coordinating senior level administrative operations of the division including developing administrative procedures, assisting with responses to Public Information Act requests and scheduling of MVCPA Board meetings consistent with the Open Meetings Act. Responsible for MVCPA Board and staff travel arrangements, preparation for MVCPA Board meetings and meeting books, developing, and maintaining a complete office and grant filing system, administrative support, purchase requisitions and composing and tracking correspondence with the grantees and public. Assists in managing inventory and participating in public education events. Occasional travel required for events and meetings. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.
ESSENTIAL DUTIES
Provides administrative and technical support to the MVCPA Board, Director, Managers, and staff. Will occasionally travel to meetings or assist with training and public education events.
Communicates administrative procedures, establishes correspondence protocols for the division, document tracking, meeting request formats and protocols.
Develops a list of mandatory and statutory reporting requirements for catalytic converter theft and associated motor vehicle crimes, coordinates with appropriate agency staff and ensures reporting deadlines are met. Maintains appointment calendar for MVCPA Director and Manager.
Schedules and coordinates MVCPA Board Meetings, division meetings, and grantee meetings. Notifies attendees, develops agenda, prepares meeting information, secures meeting space, publishes transcripts, and documents decisions and action items.
Makes travel arrangements, processes travel reimbursement requests, develops travel itinerary, and coordinates reimbursement. Registers and coordinates MVCPA Board members, staff, and grantees attendance for conferences and seminars.
Composes and responds to correspondence and assists in preparation of MVCPA Board meeting documents. Composes draft letters, memos, press releases and reports, proofs and edits for grammar, punctuation, sentence structure and clarity.
Develops and maintains a document tracking and filing system to track the theft of catalytic converters, track the coordination of catalytic converter thefts between MVCPA and other state agencies involved in the collection and review of records for the sale, acquisition, purchase, and destruction of catalytic converters.
Maintains resource and publication library of catalytic converter and associated motor vehicle crimes education material and ensures materials are replaced or revised as needed.
Assists in the planning and preparation of reports, manuals and publications. Assists in managing MVCPA social media and web presence to ensure catalytic converter and associated motor vehicle crime education material is posted.
Ensures appropriate customer service is provided by the MVCPA. Answers phones, provides assistance to the public and customers and routes calls to appropriate agency staff. Processes mail evaluates content and routes to appropriate staff.
Orders office supplies, books, and publications, completes purchase requests, coordinates purchases and processes payments with the Finance \& Operations Division. Responsible for equipment inventory for the office.
Assists with budget preparation and tracking. Coordinates with other administrative support in the agency.
May supervise the work of others.
May travel up to 25% of the time. Involves overnight travel. Travels by plane and/or car. May require working extended hours and some evenings and weekends, as needed.
Performs other job\-related duties as assigned.
*The above statements are not a complete list of all responsibilities, duties and skills held or performed by employees in this job. Employees may perform other related duties as assigned*.
Qualifications MINIMUM REQUIREMENTS
Education and Experience
Bachelor’s degree from an accredited four\-year college or university or the U.S. equivalency thereof, plus five (5\) years administrative support experience. Experience and education may be substituted for one another. (Experience requirements may be satisfied by full\-time experience or the prorated part\-time equivalent.
BENEFITS
The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one\-third of total compensation.
Benefits include:
ü Retirement Plan
ü Paid Group Health \& Life Insurance for employees
ü Paid Holidays
ü Paid Vacation Leave
ü Paid Sick Leave
ü Longevity Pay
ü Dental
ü Vision
ü Dependent Optional Life Insurance
ü Voluntary AD\&D Insurance
ü Dependent Health \& Life Insurance
ü Health \& Dependent care flexible spending accounts
ü Tuition Assistance Program QUALIFIED EMPLOYER
In addition, the Texas Department of Motor Vehicles is considered a qualified employer for the Department of Education’s Public Student Loan Forgiveness (PSLF) program.
PHYSICAL/WORKING CONDITIONS
May be required to work Monday\-Friday, 8 hours a day, 40 hours a week, on\-site at Headquarters location in Austin, Texas.
Non\-smoking environment in State buildings and vehicles.
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily and comply with the Physical/Working Conditions with or without accommodation.
REGISTRATION, CERTIFICATION AND/OR LICENSURE
A valid Class "C" driver's license is required. If not currently a Texas resident, must obtain a Texas Driver's License within ninety (90\) days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct department business.
JOB OFFERS AND CONTINUATION OF EMPLOYMENT IS CONTINGENT UPON
Proof of education and experience listed on the application
Eligibility to work in the United States
Satisfactory results from a pre\-employment criminal history background check and driver’s record check
Compliance with Selective Service registration for males ages 18 \- 25\.
Required to attend work regularly and observe approved work hours in accordance with department policies and procedures.
MILITARY
Veteran must provide form DD 214
Surviving Spouse or Orphan must provide DD 1300 or DD 214\.
Military Occupational Specialty (MOS) codes that may correspond to the state classification title for this position are listed on the State Auditor’s Office Job Descriptions; click on the occupational category for the position. Additional MOS can be found at the State Auditor’s Office Military Crosswalk Guide.
The Texas Veterans Commission provides helpful employment information.
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
The Texas Department of Motor Vehicles is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, pregnancy, disability, military status, age, or any other characteristic protected by federal or state law. The TxDMV provides accommodations for persons with disabilities in accordance with the American with Disabilities Act. If you need help with the employment process or require other accommodation, please contact the Human Resources office for assistance on 512\-465\-4043\.