Financial Services Manager

Summary Objective

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The purpose of this position is to perform supervisory and general administrative work involving coordinating activities for Accounts Payables, Payroll, Revenue Collections, Utilities Customer Service, Receptionist and Cashier services. The employee performs professional level and highly technical work of considerable complexity. Employee must exercise considerable initiate and sound judgement under minimal supervision to determine best approach by using and interpreting contracts, laws, rules, regulations, policies, and procedures.

This class works under general supervision, independently developing work methods and sequences and reports to the Assistant Director of Financial Services or designee.

Essential Functions

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The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Supervises, directs, and evaluates assigned staff; addresses employee concerns, answers questions, assigns tasks, provides coaching and direction to staff, administers disciplinary actions, and completes performance evaluations.
• Coordinates, assigns, and reviews staff work; establishes work schedules, maintains operational standards, monitors progress, and inspects completed assignments to ensure quality and efficiency.
• Maintains, verifies and reviews payroll registers and payroll information on file and on computer including employer benefit and tax data, employee data and classification, employee benefit and tax deductions, direct payroll deposits, timesheets, accrued vacation and sick leaves etc., and serve as the final reviewer for payroll related changes to ensure accuracy and compliance.
• Reconciles, completes, and submit all federal and state reporting in a timely manner, to include tax returns, tax deposits, W\-2’s, 1094/1095, Affordable Care Act forms, worker’s compensation reports and unemployment reports.
• Responsible for the accurate preparation, review, and filing of annual 1099 information returns in compliance with federal and state regulations.
• Prepare and submit quarterly (941 and SUI\-wage report) and annual payroll reports (W\-2\) in accordance with regulatory requirements.
• Process bank draft and lockbox transactions related to utility revenue collections.
• Prepare, reconcile, and remit sales tax payments.
• Assist in the development and implementation of departmental policies and procedures.
• Develops, implements and manages priorities, goals and objectives for the payroll function.
• Process domestic and international treasury wire payments in accordance with city policies and banking regulations.
• Develops, documents, administers and updates internal policies and procedures related to payroll activities to ensure proper internal control and efficient processes that emphasizes data and procedural integrity and security.
• Stays abreast of technological advancements and serves as the departmental subject matter expert for all payroll computer systems and researches and implements new systems or system changes to improve payroll functions.
• Manages the efficient operation of the time keeping process and system by evaluating current procedures and making any necessary process improvements and computer system modifications, reviews time and attendance logs for compliance with applicable rules and regulations; develop and administers training plans for timekeepers, and assists timekeepers with inquiries regarding time and attendance.
• Receives, investigates, and responds to difficult and sensitive problems and inquiries in a professional manner; identifies and report findings and take necessary corrective actions.
• Processes annual Cost\-of\-Living Adjustments (COLA) in accordance with collective bargaining agreements, ensuring accurate calculations, compliance with contractual terms, and timely implementation in payroll and compensation systems.
• Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Typical Qualifications

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MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

• Bachelor’s Degree in Finance, Accounting or related discipline.
• Five (5\) years of accounting, finance or related experience or an equivalent combination of education, training and experience.
• Must possess and maintain a valid state driver’s license with an acceptable driving history.

Knowledge, Skills and Abilities, Work Environment and Work Hours

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KNOWLEDGE, SKILLS AND ABILITIES:

• Proficient in Microsoft Office Suite (Intermediate or advance skills in Word, Outlook, PowerPoint, and Excel) and related computer software.
• Knowledge of payroll procedures and office management practices.
• Knowledge of computer software applications and basic programming concepts.
• Skilled in report preparation, business letter writing, and professional document formatting.
• Knowledge of office and administrative practices, procedures, and operations.
• Strong ability to prioritize work assignments and manage multiple tasks simultaneously.
• Ability to meet deadlines and work independently within established guidelines.
• Ability to learn and apply new skills, technologies, and information to improve efficiency and job performance.
• Ability to take initiative and complete tasks with minimal supervision.
• Strong oral and written communication skills, along with proficiency in basic mathematics, word processing, and data entry.
• Ability to establish and maintain effective working relationships with city officials, vendors, and the public.
• Ability to review and improve administrative processes and procedures.
• Skilled in presenting plans and information to staff and the public in a clear and professional manner.
• Ability to train, guide, or advise personnel on related tasks and operational procedures.
• Ability to plan and coordinate the effective use of personnel and resources to achieve departmental goals.
• Experience with supervising employees and assisting with policy development and implementation.
• Ability to establish and maintain effective and cooperative working relationships with those contacted in course of work by using principles of excellent customer service.
• Ability to independently identify issues, errors, and discrepancies and use critical thinking skills to arrive at solution s and process improvements.
• Working knowledge of Enterprise Resource Planning (ERP) systems specifically in the area of human resources, payroll, and time and attendance.

PHYSICAL DEMANDS:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

WORK ENVIRONMENT:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

WORK HOURS

Monday – Friday 8am\- 5pm (May be required to work nights, weekends and holidays to meet the business needs of the City.)

AMERICANS WITH DISABILITIES ACT COMPLIANCE

The City of Deerfield Beach is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on\-the\-job injury or illnesses.

Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained.

EMERGENCY MANAGEMENT RESPONSIBILITIES

Note: During emergency conditions, all City employees are automatically considered emergency service workers. City employees are subject to being called to work in the event of a disaster, such as hurricane, or other emergency situations and are expected to perform emergency service duties as assigned.

The City of Deerfield Beach values the service veterans and their family members have given to our country and supports the hiring of returning service members and military spouses.

*Applications to the City of Deerfield Beach are reviewed as received. Early application is encouraged, as this posting may close at any time.*