Location Address:
8300 Constitution Ave NE Albuquerque, NM 87110\-7613
Compensation Pay Range:
Minimum Offer $16\.63 Maximum Offer $24\.71 Now Hiring: Administrative Assistant\-ABQSummary:
The Administrative Assistant serves as a vital partner to leaders and staff across PHS, providing high\-level administrative, analytical, and organizational support. This role handles a broad range of complex and confidential responsibilities, requiring strong attention to detail, sound judgment, and the ability to manage multiple priorities with minimal direction.
This role reports to a Level 4 or Level 5 leader and plays an important part in ensuring smooth operations and positive team collaboration across the organization Type of Opportunity: Full time Job Exempt: No Job is based: Presbyterian Kaseman Hospital Work Shift: Days (United States of America)
Responsibilities:
Success in this position calls for someone who is adaptable, dependable, and proactive—someone who can anticipate needs, solve problems independently, and maintain professionalism in a fast\-paced environment. Many tasks are self\-initiated, making initiative, resourcefulness, and self\-discipline essential qualities.
- Perform a wide range of secretarial, administrative, and general office tasks, including preparing correspondence, reports, presentations, and other professional documents.
- Schedule appointments, coordinate meetings and events, and arrange travel for leaders and staff.
- Provide exceptional customer service when interacting with patients, members, employees, and the public.
- Assist with budget processes and expense tracking as needed.
- Maintain departmental policies, files, and records to ensure accuracy and compliance.
- Coordinate and support the work of others within the department when required.
- Provide project coordination for leadership\-level initiatives and activities.
- Communicate and/or relay leader instructions, updates, and priorities to relevant staff.
- Remain knowledgeable about department\-specific operations and provide operational support in assigned areas.
- Skilled in supporting senior leaders and cross‑functional teams within healthcare settings.
- Proven ability to maintain confidentiality and handle sensitive information with discretion.
- Proficient in Microsoft Outlook, including complex calendar management, meeting coordination, and maintaining accurate daily schedules.
- Strong Excel capabilities: data entry, data cleaning, pivot tables, charts, and concise data summarization.
- Familiarity with Tableau, Kaufman Hall reports, and Premier reports for data interpretation and administrative decision support.
- High school (G.E.D.). Three to five years experience in a secretarial position.
- Possesses knowledge and skills of PC applications, Microsoft Office products, record storage and maintenance, document management.
* Manage databases, including data entry and the creation of routine and ad hoc reports.
Qualifications:
* Ideal Candidate:
Seeking an Administrative Assistant role supporting senior leadership within a hospital administration environment. Highly organized with exceptional attention to detail, strong time‑management skills, and the ability to prioritize competing tasks. Experienced in tracking deadlines, coordinating logistics, and maintaining smooth daily operations. Proactive in anticipating needs, identifying issues early, and offering practical solutions.
Key Skills \& Experience
All benefits\-eligible Presbyterian employees receive a comprehensive benefits package that includes medical, dental, vision, short\-term and long\-term disability, group term life insurance and other optional voluntary benefits.
Wellness
Presbyterian's Employee Wellness rewards program is designed to provide you with engaging opportunities to enhance your health and activate your well\-being. Earn gift cards and more by taking an active role in our personal well\-being by participating in wellness activities like wellness challenges, webinar, preventive screening and more.
Why work at Presbyterian?
As an organization, we are committed to improving the health of our communities. From hosting growers' markets to partnering with local communities, Presbyterian is taking active steps to improve the health of New Mexicans.
About Presbyterian Healthcare Services
Presbyterian exists to improve the health of patients, members, and the communities we serve. We are locally owned, not\-for\-profit healthcare system of nine hospitals, a statewide health plan and a growing multi\-specialty medical group. Founded in New Mexico in 1908, we are the state's largest private employer with nearly 14,000 employees \- including more than 1600 providers and nearly 4,700 nurses.
Our health plan serves more than 580,000 members statewide and offers Medicare Advantage, Medicaid (Centennial Care) and Commercial health plans.
AA/EOE/VET/DISABLED. PHS is a drug\-free and tobacco\-free employer with smoke free campuses.
We're Determined to Support New Mexico's Well\-Being \| Presbyterian Healthcare Services
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