Administrative Assistant

Position Description

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Position Overview:

The Administrative Assistant provides essential administrative, clerical, and customer service support to the County Treasury Department. This position assists with daily office operations, financial record coordination, public inquiries, and compliance with county policies and state regulations. The role requires strong organizational skills, attention to detail, discretion when handling sensitive financial information, and the ability to interact professionally with the public and county staff. Duties and Responsibilities:

• Provide administrative support to the County Treasurer and treasury staff.
• Answer phones, respond to emails, and assist the public with general inquiries payments, and treasury services.
• Prepare, process, and maintain financial and administrative records, files, and correspondence, update and maintain the calendar for the Treasurer.
• Assist with data entry related to tax payments, receipts, disbursements, and reports.
• Schedule appointments, travel and training, meetings, and maintain department calendars.
• Prepare routine reports, spreadsheets, and documents using standard office software.
• Sort, distribute, and process incoming and outgoing mail, including confidential financial documents.
• Assist with record retention and compliance documentation as required.
• Coordinate with other countries’ departments, municipalities, and external agencies as needed.
• Maintain office supplies and support general office operations.
• Perform other related duties as assigned.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call (713\) 274\-5445 or email ADACoordinator@bmd.hctx.net

Requirements

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Education and Experience:

• High School Diploma or G.E.D. equivalent from an accredited educational institution.
• One (1\) to three (3\) years of administrative or clerical experience.

Knowledge, Skills, and Abilities:

• Knowledge of standard office practices and administrative procedures.
• Basic understanding of financial records, accounting terminology, or government treasury functions (preferred).
• Proficiency in Microsoft Office (Word, Excel, Outlook) and PeopleSoft.
• Strong organizational and time\-management skills.
• High level of accuracy and attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Excellent written and verbal communication skills.
• Strong customer service skills and ability to interact professionally with the public.
• Ability to work independently and as part of a team.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

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• One (1\) to three (3\) years of administrative or clerical experience, preferably in a government or financial setting.

+ Equivalent combination of education and experience may be considered.

• Experience working in a county treasury, finance, accounting, or public sector office.
• Familiarity purchase order billing, payment processing, or public financial records.

General Information

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Position Type and Typical Hours of Work:

• Regular Full\-time
• Monday \- Friday \| 8:00 A.M. \- 5:00 P.M.

Work Environment and Physical Demands:

• Work is primarily performed in an office environment.
• Requires prolonged sitting, standing, and use of a computer.
• Occasional lifting of files or office materials (up to 25 pounds).
• Regular interaction with the public by phone.

Reporting Relationships:* Reports To Position: Treasurer / Director of Treasury Operations

Employment is contingent upon passing a background check and drug screen. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

HARRIS COUNTY EMPLOYEE BENEFITSHarris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.

The following benefits are offered only to Harris County employees in regular(full\-time) positions:

Health \& Wellness Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long\-Term Disability (LTD) Insurance
• Employee Assistance Program (EAP)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account

Paid Time Off (PTO)

• Ten (10\) days of vacation leave per year (accrual rate increases after 5 years of service)
• Eleven (11\) County\-observed holidays
• One (1\) floating holiday per year

Paid Parental Leave\

• Sick Leave

Retirement Savings Benefit

• 457 Deferred Compensation Plan

The following benefits are available to Harris County employees in full\-time and select part\-time positions:

• Professional learning \& development opportunities
• Retirement pension (TCDRS defined benefit plan)

Flexible work schedule\

METRO RideSponsor Program\

Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health \& Wellness Benefits are administered through the State of Texas.*

In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.

For plan details, visit the Harris County Benefits \& Wellness website:www.benefitsathctx.com