Administrative Assistant/Receptionist

Administrative Assistant

Job Title: Administrative Assistant

Job Summary: We are a home remodeling company specializing in everything from design to complete installation. We are seeking a full\-time dedicated and detail\-oriented Administrative Assistant to join our team. The ideal candidate will be organized, proactive, and able to handle a variety of tasks with efficiency and professionalism. As an Administrative Assistant, you will play a vital role in supporting our daily operations and ensuring smooth communication within the organization. This is an entry\-level position that will allow you to learn and grow in this field. Our work culture is built upon developing long\-term relationships with our employees, clients, contractors, and vendors. Interested candidates should be looking for a long\-term role.

Responsibilities include, but are not limited to:

• Manage and prioritize incoming emails, phone calls, and correspondence.
• Assist with scheduling jobs for installations.
• Perform clerical duties including filing, data entry, ordering/checking on materials from vendors, running credit card payments, accounts receivable, and maintaining organized records, among other things.
• Organize and maintain physical and electronic files and records.
• Order and coordinate the arrival of materials.
• Assist team in office task, answering multi line phones, communicating with vendors.
• Greet, welcome, and assist visitors in a friendly and professional manner.
• Offer customers basic product knowledge.
• Monitor and order office supplies and maintain inventory.
• Collaborate with other team members to support various projects and initiatives.
• Provide general administrative support to various departments as needed.

Qualifications:

• High school diploma or equivalent.
• Previous experience as an administrative assistant, receptionist or in a similar role is a plus.
• Proficiency in Microsoft Office (Word, Excel) and Google Workspace.
• Previous QuickBooks preferred but not required.
• Excellent organizational and time\-management skills.
• Strong communication skills, both written and verbal.
• Warm personality with string communication skills.
• Attention to detail and a high level of accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Strong problem\-solving skills and a proactive approach to tasks.
• Ability to work effectively both independently and as part of a team.
• Bilingual English\- Spanish skills are a plus, enhancing communication with installers.
• Works well under pressure.

Additional Information:

• Position Type: Full\-time
• Location: Miramar \& Morena/ Bay Park
• Work Schedule: Monday\- Friday (weekends as needed)

Benefits:

• Healthcare Insurance
• 401k
• \-Vacation/ Sick/ Paid time off

Job Type: Full\-time

Pay: $19\.00 \- $22\.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Language:

• English (Required)
• Spanish (Preferred)

Ability to Commute:

• San Diego, CA 92126 (Required)

Work Location: In person