\
- Greet visitors, clients, and vendors with professionalism and enthusiasm, providing excellent customer service at the front desk
- Manage phone calls, answer inquiries, direct calls, and take detailed messages with proper phone etiquette
- Handle incoming and outgoing correspondence, including emails, mail, and packages, ensuring timely distribution
- Maintain organized filing systems—both physical and digital—using tools like Google, Excel, Buildertrend and Microsoft Office
- Perform data entry tasks accurately using computer skills such as typing
- Support office management activities including calendar management, appointment scheduling, and coordinating meetings or events
- Assist with clerical duties such as copying, scanning, proofreading documents, and maintaining office supplies inventory
- Help track permits, plans and approvals
- Prepare client packets \& homeowner documents
- Maintain office supplies
- Prior office experience in administrative support or clerical roles is highly preferred
- Demonstrated proficiency with computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry tools
- Strong organizational skills with the ability to multitask efficiently in a fast\-paced environment
- Excellent customer service skills with a professional phone manner and strong phone etiquette
- Personal assistant experience or familiarity with calendar management enhances your ability to support team schedules effectively