Office Manager Assistant

Overview:

Freedom Fence \& Deck is currently seeking an Office Manager Assistant. The Office Manager Assistant is a front\-facing, highly exposed position to all staff at the company. It requires excellent customer service, a high level of attention to detail and organization, proficiency with Microsoft suite, great written and verbal communication skills, and an innate ability to foresee issues, prioritize, and manage multiple tasks well. The Office Manager Assistant will participate in a variety of projects and has autonomy in many aspects of their work.

Primary Responsibilities:

* Run checks, CC, or financing

* File correspondence, reports, and forms for all projects

* Data entry

* Assist in keeping CRM updated

* Assist in keeping the project management software updated

* Take on and spearheading permitting

* Answer phones and monitor emails

* Relay messages to staff

* Maintain excellent working relationships with subcontractors and suppliers as well as employees at all levels within Freedom Fence \& Deck.

* Assist in all functions related to the reception area and needs of the office/facility.

* Receive and screen incoming telephone calls, visitors, and correspondence.

* Assist in all office and snack supplies, including budgeting, ordering, expense reporting, tracking, and storage.

• Assist in office facility needs, including communication and relations with building management and outside vendors.
• Assist in all mail \& shipping (USPS, UPS, FedEx, etc.)
• Create communications to staff, draft emails/letters, and responses to inquiries from clients, vendors, and office needs.
• Assist in coordinating and managing the setup of meetings and special events, including ordering food, making reservations, and handling other details, logistics, and room set up.
• Management of office equipment and supplies: printers, mail and fax equipment
• Examine current office systems practices, proactively have foresight to issues, seek efficient and cost cutting measures/solutions.
• Coordinate newly hired employees’ business cards, and order as necessary for office and remote employees.
Qualifications:

* 2\-4 years of administrative or office management experience.

• Associate’s degree or higher in business administration or a related field preferred; additional years of experience may be considered in place of education.
• Intermediate Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Working knowledge of office equipment (e.g., printers, fax machines, etc.)
• Strong customer service orientation.
• Exceptional attention to detail and analytical abilities are a must.
• Excellent interpersonal and communication skills.
• Ability to effectively prioritize and execute tasks.
• Strong interpersonal and oral communication skills.
• Experience with budgeting and ordering supplies.
• Proficient in managing meeting and event coordination, including logistics, scheduling, and vendor management to ensure successful execution.
• Ability to sit for extended periods of time.
• Lifting and transporting moderately heavy objects, such as copier paper boxes and cases of water.

Job Type: Full\-time

Pay: $16\.00 \- $24\.00 per hour

Application Question(s):

• Do you excel in a high\-paced and high\-stress environment

Experience:

• Office Management \& Bookkeeping: 2 years (Required)

Ability to Commute:

• Essex, MD 21221 (Required)

Work Location: In person