Position Summary
We are seeking a detail\-oriented and professional Administrative Assistant to support day\-to\-day property management operations for a small portfolio consisting of commercial properties and one residential apartment building in Los Angeles. This role is designed to support continuity during a transitional period and may evolve into a permanent support position.
The ideal candidate is organized, neutral in communication, and comfortable interacting with tenants and contractors, while maintaining smooth property operations. This position will report directly to Property Manager and assist with day\-to\-day administrative and operational functions.
Key Responsibilities
Administrative Support
· Provide administrative support to property management, including filing, data entry, and document organization
· Answer and manage phone calls, emails, and tenant inquiries
· Prepare lease documents and renewal notices
· Prepare and organize reports, notices, and internal documentation
· Support managers with day\-to\-day tasks (office and personal)
Operational \& Property Coordination
· Track maintenance requests, obtain estimates, and coordinate with contractors
· Schedule and ensure required fire testing and compliance inspections are up to date
· Coordinate tenant move\-ins and move\-outs
· Show available units to prospective tenants
· Troubleshoot minor operational or system issues and escalate when necessary
Tenant \& Office Support
· Escalate tenant concerns to management
· Order and maintain office supplies
· Deliver packages to tenants as needed
Qualifications
· Prior administrative or office support experience (property management experience a plus)
· Strong written and verbal communication skills
· High level of professionalism, discretion and neutral communication
· Proficiency with basic office software (email, spreadsheets, document management)
· Strong organizational skills, follow\-through, and attention to detail
· Comfortable working both in office and on\-site throughout the properties
Preferred Attributes
· Familiarity with residential and commercial property management
· Experience working with vendors, maintenance staff, or city agencies
· Understanding of fair housing compliance and consistent tenant communication
Why This Role
This is a temp\-to\-perm opportunity for someone seeking stability and long\-term growth in property management operations. The position offers exposure to multiple aspects of property administration with support from management.
Pay: $25\.00 \- $35\.00 per hour
Work Location: In person