Job Overview
IET Systems, Inc. is seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our leadership and staff.
The ideal candidate is a proactive, tech\-savvy professional who thrives in a fast\-paced setting. We are looking for a high\-energy individual with a friendly, flexible personality and a keen eye for detail to help foster an efficient, welcoming environment.
Responsibilities
- Manage front desk activities, greeting visitors and directing them appropriately with excellent phone etiquette.
- Operate multi\-line phone systems efficiently to handle inquiries, schedule appointments, and relay messages promptly.
- Maintain organized filing systems, both physical and digital, ensuring easy access to important documents.
- Perform data entry using computer skills in programs such as Microsoft Office, ensuring accuracy and timeliness.
- Provide customer service support by addressing inquiries professionally and assisting with clerical or administrative needs.
- Proofread correspondence and documents for clarity, accuracy, and professionalism before distribution.
- Assist with office management duties such as ordering supplies, maintaining equipment, and overseeing general office organization.
- Support additional duties like filing, photocopying, data entry, and supporting personal assistant or medical/dental receptionist functions as needed.
- Provide minimal support for project data tracking or filing as requested.
- Assist with gathering information from multiple sources for reporting.
- Demonstrated time management skills with the ability to prioritize tasks efficiently.
- Strong computer literacy combined with excellent phone etiquette and organizational skills.
- Must have a valid Driver’s License and reliable transportation.
- Must be able to pass a background check, drug screening, and MVR (driving record) check.
Project Assistance (As Needed):
Qualifications
* Experience: 1–2 years of experience as an administrative assistant or in a similar professional office role. \*Experience in a construction environment is a strong plus.
* Technical Skills: Proficiency in Microsoft Office 365\. Familiarity with construction\-specific software (e.g., Procore, Microsoft Project, or Simpro) is highly desirable.
* Soft Skills: Exceptional organizational skills, attention to detail, and the ability to work independently with sound judgment and discretion.
Join us in creating a vibrant workplace where your administrative talents can shine! This paid position offers an exciting opportunity to develop your career while supporting a collaborative team dedicated to excellence in every task.
Pay: From $15\.00 per hour
Work Location: In person