Administrative Assistant

Fredrick Oak Consulting is seeking a dependable and detail\-oriented Administrative Support Assistant to provide administrative services in support of the National Park Service (NPS) Denver Service Center (DSC) at the Denver Federal Center in Denver, CO.

Position Overview:

Working alongside a cross\-functional team of project managers, contracting officers, planners, and budget personnel, this role provides essential administrative support for large\-scale design and construction projects at National Park Service sites nationwide. The position requires accuracy, professionalism, and the ability to manage multiple recurring administrative tasks within defined deadlines.

*Please note: This position is contingent upon contract award by Fredrick Oak Consulting. Qualified candidates who are selected will be required to provide a signed letter of commitment prior to contract award. Employment will commence upon award notification, with a target start date on or before May 1, 2026\.*

Key Duties and Responsibilities:

• Serve as the divisional timekeeper, entering, maintaining, and editing employee time and attendance records in the Government's automated payroll system (QuickTime/TimeTablet) with 100% accuracy on a bi\-weekly cycle.
• Coordinate all travel arrangements for divisional staff, including booking transportation and accommodations, preparing detailed itineraries, and obtaining required pre\-travel approvals.
• Prepare and process travel authorizations and vouchers in accordance with the Federal Travel Regulation (FTR), examining all vouchers for accuracy prior to routing for approval.
• Establish and maintain comprehensive travel tracking spreadsheets for divisional use.
• Receive, review, and reconcile monthly Government travel card statements against supporting receipts and documentation.
• Coordinate and schedule divisional meetings, manage calendars, distribute agendas, arrange conference facilities or virtual meeting platforms, and track follow\-up action items.
• Maintain a professional and responsive presence in all written and verbal communications with Government personnel and external stakeholders.
• Provide ancillary administrative support as assigned, consistent with the contract scope of work.

Required Skills and Abilities:

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Strong organizational skills and ability to manage multiple recurring tasks simultaneously
• Excellent written and verbal communication skills
• Ability to interact professionally with federal Government personnel and follow established agency procedures
• Strong attention to detail and commitment to accuracy in data entry and recordkeeping
• Ability to work independently within a structured, deadline\-driven environment

Education and Experience:

• High School Diploma or equivalent required; associate's or bachelor's degree in Business Administration or a related field preferred
• Minimum two (2\) years of administrative support experience in an office environment
• Experience with federal travel systems (e.g., E2 Solutions, ConcurGov) or Government time and attendance platforms (e.g., WebTA, QuickTime) preferred but not required
• Prior experience supporting a federal Government agency or working on a federal service contract a plus

Work Schedule and Location:

• 50% on\-site at 1 Denver Federal Center, Building 50, Denver, CO 80225
• 50% approved telework
• Core hours: 9:00 AM to 3:00 PM Mountain Time, Monday through Friday, not to exceed 40 hours per week

Security and Onboarding Requirements:

• Must be a U.S. citizen or lawful permanent resident who has resided in the United States for a minimum of three years
• Must successfully complete a DOI background investigation (NACI or higher) and obtain a PIV/DOI Access Card prior to commencing performance
• Must complete all required DOI IT Security Awareness and Rules of Behavior training before system access is granted
• Fredrick Oak's dedicated Facility Security Officer will guide the selected candidate through every step of the credentialing process

Equal Opportunities:

Fredrick Oak Consulting is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

Work Location: 1 Denver Federal Center, Building 50, Denver, CO 80225

Pay: $24\.00 \- $27\.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Denver, CO 80225