About Grubby
Grubby (grubby.ai) is an AI\-powered academic writing SaaS platform that helps students produce better papers, faster. We combine cutting\-edge AI models with expert academic guidance to deliver a product students love. We're a small, scrappy startup based in Puerto Rico, and we're growing fast.
We're looking for a sharp, organized, and proactive Executive Assistant \& Operations Manager to support our founder and help keep the business running smoothly. This is a catch\-all role for someone who thrives in a fast\-paced startup environment and can wear many hats.
What You'll Do
\- Manage the founder's calendar, communications, and day\-to\-day scheduling
\- Coordinate across teams including developers, QA, marketing, and coaching staff
\- Help manage and oversee marketing initiatives including email campaigns, social media content, and TikTok UGC creator programs
\- Assist with hiring and onboarding of freelancers and contractors
\- Track project timelines, deliverables, and follow up to ensure nothing falls through the cracks
\- Handle billing operations, payment management, and customer support escalations
\- Prepare reports, presentations, and internal documentation
\- Support general business operations: vendor management, research, travel coordination, and ad hoc projects
\- Interface with students, creators, and partners on behalf of leadership as needed
Who You Are
\- Bachelor's degree from a reputable university
\- 2\+ years of experience in an executive assistant, operations, or office management role
\- Highly organized with strong attention to detail and the ability to manage multiple priorities
\- Excellent written and verbal communication skills in English
\- Comfortable with technology and SaaS tools (Slack, Notion, Airtable, Stripe, Google Workspace, etc.)
\- Self\-starter who can work independently and take initiative without constant direction
\- Based in Puerto Rico (required) \- this is a remote position but candidates must reside on the island
\- Familiarity with the EdTech or AI space is a plus but not required
What We Offer
\- Competitive salary ($38,000 \- $50,000/year depending on experience)
\- Fully remote work environment
\- Direct access to and mentorship from the founding team
\- Opportunity to grow with an early\-stage AI startup
\- A dynamic, fast\-paced environment where your contributions have immediate impact
Pay: $38,000\.00 \- $50,000\.00 per year
Work Location: Remote