Operations Specialist

Summary

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The U.S. District Court for the Northern District of Ohio is seeking a team player who is self\-motivated, and detail oriented with excellent interpersonal communications skills, strong desktop skills, basic problem\-solving skills, and a strong work ethic to join the Clerk's Office in Cleveland, OH. Our fast\-paced, prestigious environment consists of challenging and rewarding work, training opportunities, and the potential for advancement.

This job is open to

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### The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

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• Operates in a team environment and handles all aspects of court support.
• Maintains and processes case information and manages the progression of cases to final disposition in accordance with approved internal controls, procedures, and rules.
• Reviews documents to determine conformity with federal and local rules, ensures all orders and entries are appropriately and accurately docketed, and makes summary entries on the docket of all documents and proceedings.
• Provides procedural information and customer service, cashier duties, noticing, data quality control, and mail processing.
• Performs various tasks related to the maintenance of court records such as scanning, filing, and data entry.
• Supports other Operations functions (e.g., jury administration, intake, records) as well as serves as an Electronic Court Recorder Operator and/or back\-up Courtroom Deputy as needed.

These vital functions of the Clerk's Office provide an opportunity to become familiar with various court documents, the sequence of their use, and how cases move through the federal court system.

Requirements

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### Conditions of employment

• Applicants must be U.S. citizens or eligible to work without restriction in the United States.
• Completion of FBI background check with law enforcement agencies including fingerprint and criminal records check.
• Employment is considered provisional until the background check is complete.
• Employees of the federal judiciary must adhere to all Judicial Conference regulations, follow the policies in the Guide to Judiciary Policy, and are bound by the Code of Conduct for Judicial Employees.
• Employees are considered "at will".
• Employees are required to use direct deposit for payroll.

### Qualifications

REQUIRED QUALIFICATIONS:

To qualify, applicants must have a minimum of one (1\) year of specialized experience. Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of legal terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

PREFERRED QUALIFICATIONS:

• Bachelor's degree from an accredited four\-year college or university or legal education or paralegal certification.
• Legal/paralegal experience and experience with a federal court electronic filing.
• Prior training or experience with electronic court recording, court calendars and dockets or courtroom deputy duties.

REQUIRED SKILLS:

• Proficiency with Windows\-based applications, including database, spreadsheets, Microsoft Word, and Adobe PDF files specifically as it relates to preparing documents, compiling data, and preparing reports.
• Outstanding customer service and support skills.
• Ability to communicate effectively, both orally and in writing.
• Ability to apply a body of rules, regulations, directives, or laws.
• Strong attention to detail and organization skills.
• Ability to maintain strict confidentiality and work under deadlines.
• Problem solving skills.

### Education

High school graduation or equivalent.

### Additional information

The Court reserves the right to fill more than the advertised number of positions with this announcement, may modify the conditions of this job announcement, or may withdraw the announcement, any of which may occur without prior written or other notice.

*The U.S. District Court for the Northern District of Ohio is an Equal Opportunity Employer.*

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

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• Paid Annual Leave
• Paid Sick Leave
• Paid Holidays (11\)
• Pre\-tax Benefit Programs
• Health Insurance
• Vision/Dental Insurance
• Group Life Insurance
• Long\-Term Care Insurance
• Defined contribution retirement benefits (FERS)
• Thrift Savings Plan (TSP)\- 401 (k)\-styled program with up to 5% match
• Fitness Center

Review our benefits

How you will be evaluated

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You will be evaluated for this job based on how well you meet the qualifications above.

We will review all application documents to ensure the basic qualification requirements are met. We will then evaluate each applicant who meets the basic qualification requirements on the information provided and evaluate the relevant professional, educational, and work experiences as it relates to the fundamental competencies, identified in the Qualifications section above, required for this position.

Required Documents

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• Cover Letter
• Resume
• Three professional references with contact information
• Application for Federal Judicial Branch Employment

See 'How to Apply' for instructions.

### If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

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Applicants must submit ONE PDF document to apply@ohnd.uscourts.gov containing the following:

• Cover Letter
• Resume
• Three professional references with contact information

Application for Federal Judicial Branch Employment

*

### Agency contact information

Human Resources

Email

human\_resources@ohnd.uscourts.gov

Address

US District Court, Northern District of Ohio

801 W. Superior Ave

Cleveland, OH 44113

US### Next steps

Due to the high volume of applications anticipated, the Court will only contact those who will be considered for interviews. Applicants selected for interviews must travel at their own expense and relocation expenses will not be reimbursed.

Overview

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Accepting applications

Open \& closing dates

03/06/2026 to 04/03/2026

Salary

$46,675 to \- $75,863 per year

Starting salary commensurate with work experience, education, and previous Federal Court experience.

Pay scale \& grade

CL 24 \- 25

Location

2 vacancies in the following location:

Cleveland, OH

Remote job

No

Telework eligible

No

Travel Required

Occasional travel \- You may be expected to travel for this position.

Relocation expenses reimbursed

No

Appointment type

Permanent

Work schedule

Full\-time

Service

Excepted

Promotion potential

25 \- Promotion potential to CL 25 without further competition.

Job family (Series)

• 0901 General Legal And Kindred Administration

Supervisory status

No

Security clearance

Other

Drug test

No

Financial disclosure

No

Bargaining unit status

No

Announcement number

VA 26\-08

Control number

860267800