Organization: PAROLE DIVISION
Primary Location: United States\-Texas\-AUSTIN
Job: Office and Administrative Support
Employee Status: Regular
Schedule: Full\-time
Travel No
Salary/Salary Range: $3,200\.27 (Ret 2\.5% Less) Pay Basis: Yearly
Hazardous duty/Longevity Pay: Longevity Pay
Training Academy: No
Work Site Visits: No
Study Material: No
Overtime Status: Non\-exempt
Job Posting: Mar 9, 2026, 12:00:00 AM
Closing Date: Mar 18, 2026, 11:59:00 PM JOB SUMMARY
Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; preparing and editing reports and documents; and providing guidance to others. Works under general supervision with moderate latitude for the use of initiative and independent judgment.
ESSENTIAL FUNCTIONS
A. Participates in the planning and execution of an agency program; reviews and routes incoming books, materials, and mail; inspects correspondence, publications, and packages; and maintains records and files, correspondence, and mail room documentation.
B. Prepares and disseminates information concerning agency programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; and responds to inquiries regarding rules, regulations, policies, and procedures.
C. Trains and assigns the work of mail room administrative support and technical program staff; and develops and presents training materials to staff.
D. Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access. \
- Performs a variety of marginal duties not listed, to be determined and assigned as needed.
- Graduation from an accredited senior high school or equivalent or GED.
- Two years full\-time, wage\-earning mail room operations, customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for six months of experience.
- Knowledge of office practices and procedures.
- Knowledge of United States Postal Service regulations.
- Knowledge of mail room operations preferred.
- Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
- Skill to communicate ideas and instructions clearly and concisely.
- Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
- Skill to interpret and apply rules, regulations, policies, and procedures.
- Skill in the use of computers and related equipment in a stand\-alone or local area network environment.
- Skill to prepare and maintain accurate records, files, and reports.
- Skill to plan work in order to meet established guidelines.
- Skill to train others.
MINIMUM QUALIFICATIONS
A. Education, Experience, and Training
Valid Texas Class C driver license. Must maintain valid license(s) for continued employment in position. \ Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date. Must meet and maintain TLETS access eligibility for continued employment in position. For details see: http://www.tdcj.texas.gov/divisions/hr/hr\-home/tletseligibility.html
B. Knowledge and Skills
ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15\-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Additional Information
Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10\-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full\-time or part\-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. \Outside applicants will be required to submit to pre\-employment drug testing as a condition of employment. \ Questions regarding this posting may be directed to:
Sharon Bayliff
Human Resources Headquarters
2 Financial Plaza, STE 600
Huntsville, TX 77340
PH (936\) 437\-4229
EMAIL hr.selectionsteam6@tdcj.texas.gov
Military Occupation Specialty Code
The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf
EEO Statement
The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.