Secretary

Overview

We are seeking a dynamic and highly organized Secretary to join our team, providing essential administrative support to ensure smooth daily operations. This role offers an exciting opportunity for a proactive individual with excellent communication skills, a keen eye for detail, and a passion for delivering exceptional customer service. The ideal candidate will thrive in a fast\-paced environment, managing multiple tasks efficiently while maintaining professionalism and a positive attitude. As the backbone of our office, you will play a vital role in supporting management and team members through effective office management, scheduling, and correspondence.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with courteous phone etiquette.
• Operate multi\-line phone systems to handle incoming calls efficiently, transferring or taking messages as needed.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records.
• Schedule appointments, coordinate calendars, and manage meeting arrangements for staff and executives.
• Perform data entry tasks using Microsoft Office Suite and Google Workspace to update records accurately.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping.
• Provide excellent customer support by addressing inquiries promptly and professionally, ensuring high levels of customer satisfaction.
• Handle clerical duties such as proofreading documents, preparing correspondence, and managing office supplies inventory.
• Support office management activities including organizing files, maintaining office equipment, and overseeing general administrative functions.
• Support personal assistant responsibilities when required, including travel arrangements and personal errands for executives.

Requirements

• Proven experience in an office environment or as a secretary with strong clerical skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and basic computer literacy.
• Experience with multi\-line phone systems and front desk operations demonstrating excellent phone etiquette.
• Bilingual abilities are highly desirable to assist diverse client needs effectively.
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively.
• Familiarity with QuickBooks or bookkeeping software is preferred but not mandatory.
• Excellent proofreading skills to ensure accuracy in all written communications.
• Previous experience in customer service or customer support roles emphasizing professionalism and patience.
• Knowledge of medical or dental receptionist duties is a plus for healthcare\-related positions.
• Personal assistant experience or calendar management skills are advantageous for supporting executive needs. Join us to be part of a vibrant team dedicated to excellence in administrative support! We value proactive individuals who bring energy, precision, and enthusiasm to their work every day—helping us create an efficient, welcoming environment for everyone we serve!

Pay: $18\.00 \- $26\.00 per hour

Work Location: In person