Executive Assistant/Office Manager

Overview

Must have verifiable high level corporate executive assistant / office management experience

Must have experience with Quickbooks

We are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team. This vital role combines comprehensive executive support with efficient office management to ensure smooth daily operations. The ideal candidate will thrive in a fast\-paced environment, demonstrating exceptional multitasking abilities, proactive problem\-solving, and a positive attitude. Your energy and enthusiasm will help foster a productive workplace while providing top\-tier support to leadership and staff alike. This paid position offers an exciting opportunity to contribute to an innovative organization committed to excellence and growth.

Responsibilities

• Provide comprehensive administrative support to executives, including calendar management, email correspondence, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
• Coordinate and oversee office operations, including supply procurement, filing systems, front desk duties, and maintaining a welcoming environment for visitors and staff.
• Manage event planning logistics for meetings, company events, and community outreach initiatives, ensuring all details are executed flawlessly.
• Handle bookkeeping and financial tasks such as data entry, invoicing, expense tracking with QuickBooks, and basic bookkeeping duties.
• Support project coordination efforts by tracking deadlines, preparing reports, proofreading documents, and assisting with transcription tasks.
• Maintain professional phone etiquette across multi\-line phone systems while providing excellent customer service to clients and visitors.
• Organize files digitally and physically through efficient filing systems; ensure confidentiality of sensitive information at all times.
• Utilize office software including Microsoft Office Suite (Word, Excel), Google Workspace applications, and DocuSign for document signing processes.
• Assist with personal tasks for executives as needed, acting as a reliable personal assistant to enhance productivity.

Skills

• Proven experience in executive administrative support combined with office management responsibilities.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment.
• Excellent communication skills—both verbal and written—with professional phone etiquette.
• Proficiency in computer literacy including Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), QuickBooks, and data entry tools.
• Demonstrated experience in event planning, project coordination, clerical work, proofreading, transcription, filing systems, and front desk operations.
• Knowledge of multi\-line phone systems and Microsoft Outlook Calendar for scheduling efficiency.
• Ability to handle bookkeeping tasks such as invoicing and expense tracking using QuickBooks or similar software.
• Attention to detail in proofreading documents and ensuring accuracy in all work outputs.
• Experience with office equipment operation including fax machines, scanners, and office supplies management.
• Strong interpersonal skills with the ability to provide excellent customer service while maintaining professionalism at all times. Join us as an Executive Assistant/Office Manager where your energy fuels our success! Your organizational prowess will keep our office running smoothly while your proactive approach supports our leadership team’s vision for growth. We value your expertise in managing diverse responsibilities—making every day productive and impactful!

Pay: $90,000\.00 \- $100,000\.00 per year

Work Location: In person