Administrative Assistant I - Accounts Payable Finance Department (City Controller's Office)

Job ID

60907

Job Category

Accounting, Budget, \& Finance ;Administrative \& Clerical

Full/Part Time

Full\-Time

Regular/Temporary

Regular

ABOUT THIS POSITION

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The City of Phoenix strives to be an employer of choice, and with more than 14,000 employees working across 35 departments, the City of Phoenix offers opportunity for career growth and advancement.. It is emerging in the new economy with strength in high technology, manufacturing, bioscience research and advanced business services.

The City Controller's Office provides a variety of fiscal services for the City, such as satisfying the City's financial obligations through Accounts Payable (A/P), establishing vendors through Vendor Support, and producing City Council Payment Ordinances in Administration.

We are located on the 5th floor of the Calvin C Goode Building, at 251 W. Washington Street, Phoenix, AZ 85003\.

Essential functions include:

• Compile data and information to prepare and/or report the files for inclusion in the Payment Ordinance Request for Council Action (RCA) for formal City Council approval.
• Produce clear and organized written documents with proper sentence structure, punctuation, and grammar.
• Research, comprehend, and interpret written documents to process Payment Ordinance entry requests, in accordance with departmental policies and established City Code and Charter regulations.
• Exercise independent initiative and judgement to resolve discrepancies and variances between proper Payment Ordinance usage and formal City Council approvals.
• Review physical and electronic payment control documents and invoices for Payment Ordinance authorization and contractual obligations.
• Enter Payment Ordinance data and information into SAP, after formal City Council approval.
• Work with A/P staff and other City departments to improve and streamline processes.
• Review and release invoices for selected vendors, as assigned.
• Provide backup support for the Secretary III, as needed.
• Review and audit travel claims, and validate expenditures and receipts for reimbursement, in accordance with City administrative regulations.
• Assist with general A/P processes, as needed.
• Communicate orally, in\-person, over a telephone, or through an online virtual platform, in a one\-to\-one or group setting, to provide training, guidance, results, or follow\-up on complex or unique Payment Ordinance requests and inquiries.

Additional requirements include:

• Scheduled hours for this position are 8:00 A.M to 5:00 P.M, Monday through Friday.
• Telework option available after initial training has been completed.

IDEAL CANDIDATE

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• Ability to accomplish tasks in collaboration with individuals over whom this position has no direct authority.
• Ability to work collaboratively together with residents, other departments, and other stakeholders across the city to accomplish organizational objectives.
• Sound business communication, written and oral, including public speaking experience.
• Good judgment.
• Ability to pay attention to details.
• Has ability to multi\-task.
• Has ability to work collaboratively with others or independently, with minimal supervision.

SALARY

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Pay Range: $24\.93 to $44\.77 per hour

Hiring Range: $24\.93 to $38\.68 per hour

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Internal Only: Please understand that this is pay grade 053\. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance.

• Promotions occur when the last two digits of the pay grade increase.
• Demotions occur when the last two digits of the pay grade decrease.
• Lateral transfers occur when there is no change to the last two digits of the pay grade.
• When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit.

Your job classification can be found in eCHRIS \> Personal Details under your name, located in the top left section of the page.

The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page.

BENEFITS

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A comprehensive benefits package is offered which includes:

Traditional pension with employer and employee contributions,

• for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post\-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long\-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13\.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12\-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 007 Benefits

MINIMUM QUALIFICATIONS

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• One year of paraprofessional experience in governmental research and finance administration or paraprofessional experience aiding an administrative officer in technical and administrative problems and affairs.
• Bachelor's degree in public or business administration or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.

For information regarding pre\-screening and driving positions,

• .
• The City job description can be found here.

PREFERRED QUALIFICATIONS

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The minimum qualifications listed above, plus:

• Understanding of City Ordinances \- usage, contracts and/or Procurement.
• Experience with the Microsoft Office Suite and standard computer uses and applications (i.e., Microsoft Office Suite, WebEx, Teams, SAP, etc.).
• Experience with travel and training requests.
• Experience processing records requests.
• Experience with PowerPoint presentations, such as drafting and editing presentations for various audiences.
• Experience working collaboratively with internal and external stakeholders.
• Experience conducting research and report writing.
• Experience managing virtual meetings.

RECRUITMENT DATES

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Recruitment closes March 19, 2026\. All materials must be received by 11:59 p.m. on this date.

This is a position\-based recruitment and will not result in any ongoing eligibility list.This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY

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Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

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• Job interviews may be held by video or audio conference.

If you are in need of computer resources,

• for free options.

Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance.

• for more information.
• Explore other Employment Opportunities with the City of Phoenix.
• Subscribe to receive e\-mail notifications about new employment opportunities.
• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602\) 495\-5700 or by text at (800\) 367\-8939\. You may also fill out and submit a Reasonable Accommodation Request Form.

REFERENCE

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Admin Asst I, JC:06030, ID\# 60907, 03/05/26, USM, PA, Benefits:007

Building the Phoenix of tomorrow.

\#DoWorkThatMakesPhoenixWork

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.