We are seeking a highly organized and detail\-oriented Bookkeeper/Administrative Assistant with QB/AP experience to join our team. The ideal candidate will have excellent communication skills, strong computer literacy, and the ability to multitask effectively. If you are a motivated individual with a passion for numbers, data entry and providing exceptional administrative office support, we would love to hear from you.
Responsibilities:
- Responsible for AP: Checking, entering, paying invoices in QuickBooks
- Provide general administrative support such as filing, scanning, and data entry
- Credit card account reconciliation with receipts
- Investigate and dispute erroneous charges
- Investigate sales tax issuances and charges
- Ordering and tracking materials/supplies for office and projects, issuing POs, and shipping/tracking/follow up delivery
- Send payables report to management every week and follow up for completion
- Arranging travel arrangements (Crossed trained with HR)
- Work with jobsite leads and HR on maintaining job clock as needed
- Supports Human Resources in other transactional duties as needed
- Greet and assist visitors in a professional and friendly manner
- Answer phone calls and direct them to the appropriate department
- Performs other related duties as assigned
- Previous experience in accounting, finance or other related fields
- Experience with QuickBooks
- Excellent organizational skills and attention to detail
- Ability to prioritize and meet deadlines
- Ability to follow up until task complete
- Extensive knowledge of office management systems and procedures.
- Ability to operate general office equipment
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite or similar software
- Ability to maintain confidential information
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Qualifications:
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
This role is in person. There is no remote work with this position.
Pay is based on experience and skill.
Pay: $22\.00 \- $27\.00 per hour
Benefits:
Work Location: In person