Administrative Program Assistant

Part\-Time Administrative Assistant Job Description

Organization: Bridges Reentry Services

Position Type: Part\-Time

Reports To: Program Director / Administrative Supervisor

Location: Program Office

Position Overview

The Part\-Time Administrative Assistant provides organizational and administrative support to program leadership, case management staff, and administrative personnel at Bridges Reentry Services. This position plays a key role in maintaining organized documentation, assisting with charts and data tracking, and supporting communication with external funders and partners. The ideal candidate is detail\-oriented, organized, and able to assist in maintaining accurate records that support program operations and compliance.

Administrative Support

• Provide administrative support to case managers, program staff, and leadership.
• Organize electronic and physical program files.
• Assist with maintaining accurate documentation for program records.
• Support staff with administrative tasks related to program operations.

Data \& Chart Organization

• Create and maintain charts, spreadsheets, and tracking systems for program data.
• Assist with organizing program reports and statistical information.
• Support documentation needed for program compliance and reporting.
• Ensure accurate data entry and organization of administrative records.

Case Management Support

• Assist case management staff with administrative tasks related to client files.
• Help organize case notes, documentation, and program tracking tools.
• Maintain confidentiality of all participant records in accordance with program policies.

Communication with Funders \& Partners

• Assist with communication and documentation related to outside funders and partners.
• Help gather information required for reporting and program updates.
• Support administrative coordination for funder requests or program documentation.

General Office Duties

• Maintain organized office systems and administrative tools.
• Assist with scheduling, document preparation, and internal communication.
• Provide additional administrative support as needed to ensure efficient program operations.

Qualifications

• Strong organizational and administrative skills.
• Proficiency with Microsoft Office (Word, Excel, Google Sheets).
• Ability to create charts, spreadsheets, and organized tracking systems.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and professionalism.
• Ability to manage multiple tasks and meet deadlines.

Preferred Qualifications

• Experience working in social services, behavioral health, or community programs.
• Familiarity with case management documentation or program reporting.
• Experience supporting nonprofit or government\-funded programs.

Work Schedule

Part\-time position. Schedule to be determined based on program needs.

Compensation

Hourly wage based on experience.

Pay: $18\.00 \- $20\.00 per hour

Work Location: In person