Front Desk Receptionist

Job Summary

We are seeking an energetic and professional Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and ensure smooth office management. Your VIBRANT, positive attitude, organizational skills, and ability to handle multiple tasks efficiently will help create a warm and organized environment for visitors, clients, and staff alike. This paid position offers an exciting opportunity to develop your administrative expertise while supporting daily office functions.

Responsibilities

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi\-line phone systems, directing calls accurately and professionally using proper phone etiquette
• Handle incoming correspondence, emails, and inquiries with clarity and professionalism according to Clinique Molière's guideline
• Maintain organized filing systems, data entry records, and manage document proofreading to ensure accuracy
• Schedule appointments, coordinate calendar management, and assist with general office management tasks
• Support clerical duties such as photocopying, faxing, mailing, and updating records using Microsoft Office and Google Workspace tools
• Assist with bookkeeping tasks using QuickBooks or similar accounting software when needed
• Provide customer support by addressing inquiries efficiently and maintaining excellent customer service standards
• Support marketing initiatives by reaching out to local business
• Other admin tasks as assigned by management

Skills

• Proven experience in office management, clerical work, or reception roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent computer literacy including data entry, proofreading, and document formatting
• STRONG communication skills with a professional phone etiquette; bilingual abilities are a plus
• Familiarity with multi\-line phone systems and office equipment such as printers and fax machines
• Ability to multitask effectively while maintaining attention to detail in a fast\-paced environment
• Experience with medical or dental receptionist duties is advantageous but not required
• Personal assistant or administrative experience that demonstrates time management and calendar coordination skills

Join us in creating a welcoming atmosphere where professionalism meets warmth! This role is perfect for someone eager to grow their administrative career while making a positive impact every day.

Pay: $18\.50 \- $24\.50 per hour

Work Location: In person