Administrative Assistant Apprentice

Apprenticeship Program Requirements:

* Must be a US citizen or resident alien

* Must be 18 years of age or older

* Must be a resident or Guam for a period not less than three (3\) consecutive years before entry into the program. Mayor's Verification must be submitted upon hire.

* Must be able to attend a minimum of two (2\) classes per semester as identified by program coordinator, while working forty (40\) hours per week

\ Our Apprenticeship program requires for the selected candidate to be in a study program and enrolled with GCC \

Essential Duties and Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Verify billing statements to be forwarded to the Accounting department.
• Handle petty cash request input.
• Maintains monitoring of keys, and other admin documents
• Relieves the receptionist when not around
• Lost and found coordination
• Asset Coordination with the departments
• Shop and Win requirements and coordination
• Sales monitoring
• Other tasks as may be assigned.

Job Requirements:**

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Job Type: Full\-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Application Question(s):

• Are you eligible to work in the US? If so, what verification do you hold?
• Are you 18 years or older?
• Have you been a resident on Guam for a period not less than 3 years?
• Are you able to attend a minimum of 2 classes per semester in Guam Community College, as identified by program coordinator? Will you be able to work full time hours per week?

Work Location: In person