Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support for staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. The ideal candidate is proactive, tech\-savvy, and possesses excellent communication skills in a bilingual capacity, ready to handle diverse responsibilities with enthusiasm.
Duties
- Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
- Operate multi\-line phone systems, answer inquiries promptly, and route calls efficiently
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
- Handle filing, proofreading documents, and organizing office supplies to ensure a clutter\-free workspace
- Support calendar management by scheduling appointments, meetings, and reminders for staff and executives
- Assist with bookkeeping tasks including invoicing, expense tracking, and basic financial recordkeeping
- Provide exceptional customer service by supporting clients via phone or email and addressing their needs promptly
- Coordinate office management tasks such as supply orders, mail distribution, and maintaining office equipment
- Support personal assistant duties when needed, including travel arrangements or special project support
- Proven experience in office management or administrative roles with strong clerical skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
- Familiarity with QuickBooks for bookkeeping and financial recordkeeping
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong typing skills along with attention to detail for proofreading and data entry tasks
- Bilingual abilities are highly desirable to support diverse client needs
- Experience working as a dental or medical receptionist is a plus but not required
- Demonstrated ability to handle multi\-line phone systems and manage front desk responsibilities with professionalism
- Knowledge of office equipment operation including printers, scanners, and fax machines
- Exceptional customer service skills combined with courteous phone etiquette and interpersonal communication
- Flexible schedule
- Paid time off
Requirements
Join us in creating a vibrant workplace where your organizational talents can shine! This role offers an engaging environment where your administrative expertise will make a meaningful impact every day. We value proactive team players who thrive on supporting others and streamlining office functions—apply now to become a key part of our dedicated team!
Pay: $22\.34 \- $26\.90 per hour
Benefits:
Work Location: In person