Marketing & Business Development Executive Assistant

THE FIRM

As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the "100 Best Companies to Work For" for 26 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston \& Bird LLP, our foundation is made of trust, reliability, and compassion.

JOB DESCRIPTION

Join a fast‑paced marketing team where organization meets creativity. This role supports key marketing leaders by keeping projects, data, and daily operations running smoothly. You’ll handle a mix of administrative coordination, database management, vendor research, and project support, playing a vital role behind the scenes while working closely with cross‑functional partners. If you thrive on multitasking, attention to detail, and being the go‑to support for a dynamic team, this role offers variety and impact every day.

Under direction of the Marketing Operations Sr. Manager and the Chief Marketing Officer (CMO), fulfills multiple department support functions and performs a variety of administrative tasks. Support functions include the maintenance of various information databases, expense review, vendor research, project work, and coordination of team activities. Administrative tasks include scheduling, report generation, proofreading and quality control, assistance with communications, data entry, and coordination of travel arrangements.

ESSENTIAL DUTIES

• Maintain the M\&BD department internal site, which serves as a database for multiple platforms of information available to the firm, as well as a private team site with additional information available to the department.
• Assist with the review of M\&BD expenses to assure adherence to guidelines, create expense reports and invoices for team members, and maintain proficiency in expense reimbursement system.
• Research options for relevant vendors, establish vendor points of contact and maintain ongoing business relationships, and obtain proposals for review.
• Prepare summary documents on marketing research projects utilizing information provided by M\&BD staff, other firm administrative departments, and attorney practice groups.
• Coordinate department meetings and internal events, including scheduling, conference room reservations, food and beverage arrangements, multi\-media needs and preparation of meeting materials.
• Assist with Client Events team functions, including tracking event registrations, generating name badges, signage and marketing materials, and providing on\-site staffing.
• Assist Communications team with tracking firm submissions for legal industry rankings.
• Assist with Season Ticket Program functions, including electronic ticket delivery and tracking, entering usage data, and generation of reports.
• Proofread documents, communications and marketing materials.
• Coordinate travel arrangements for department leadership and arrange remote office and meeting space needs in visiting office locations.
• Perform other administrative tasks and duties as required by supervisor.

SKILLS NEEDED TO BE SUCCESSFUL

• Thorough organizational skills for prioritizing workload.
• Ability to establish effective working relationships throughout the Firm.
• Ability to gain thorough knowledge of Firm systems and procedures to efficiently meet client and staff demands.
• Commitment to providing superior customer service.
• Ability to interact effectively with people at all levels of the firm.
• Works as a team member and shows respect for co\-workers.

REQUIRED SKILLS

• Advanced knowledge of PC applications, including the entire suite of MS Office applications (Microsoft Word, Excel and PowerPoint).
• Ability to accurately type 60 wpm.
• Thorough command of the English language, including excellent spelling, grammar, punctuation, forms and syntax.
• Ability to express self effectively, both orally and in writing.

EDUCATION \& EXPERIENCE

• Bachelor’s degree or equivalent in experience and/or training with two or more years of experience preferably within a legal/professional services environment preferred.

EQUAL OPPORTUNITY EMPLOYER

Alston \& Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all\-inclusive, additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Professional business references and a background screening will be required for all final applicants selected for a position.

If you need assistance or an accommodation due to a disability you may contact donavan.mclean@alston.com .

Alston \& Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston \& Bird hires the candidate.