Administrator assistant

\ Join our dynamic team as an Administrative Assistant and become the vital backbone of our office operations! This energetic role is perfect for someone who thrives in a fast\-paced environment, loves organizing, and enjoys providing exceptional support to ensure smooth daily functions. You will be the first point of contact for visitors and clients, manage essential administrative tasks, and help keep our office running efficiently. Your positive attitude and proactive approach will contribute to a welcoming and productive workplace where everyone can succeed. \

• Greet visitors, answer multi\-line phone systems, and direct calls with professionalism and courtesy, demonstrating excellent phone etiquette.
• Manage front desk duties including handling mail, scheduling appointments, and maintaining a tidy reception area.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of records.
• Utilize Microsoft Office Suite and Google Workspace tools for creating reports, spreadsheets, and correspondence.
• Support office management tasks such as calendar management, scheduling meetings, and coordinating appointments.
• Assist with bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices.
• Provide customer support by responding promptly to inquiries, offering assistance, and ensuring a positive experience for clients and visitors.

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• Proven experience in office management or administrative roles with strong clerical skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and basic computer literacy.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong typing skills combined with attention to detail for proofreading and data entry tasks.
• Experience handling multi\-line phone systems and demonstrating professional phone etiquette.
• Bilingual abilities are highly valued to serve diverse client needs effectively.
• Familiarity with office equipment such as fax machines, scanners, and printers; experience with front desk operations preferred.
• Knowledge of bookkeeping software like QuickBooks or similar tools is advantageous.
• Personal assistant or medical/dental receptionist experience is a plus for understanding specialized workflows.
• Ability to manage time efficiently while juggling multiple responsibilities in a busy environment. This paid position offers an engaging opportunity to develop your administrative expertise while supporting a vibrant team dedicated to excellence. If you’re organized, proactive, and eager to make a positive impact in an office setting, we want to hear from you!

Job Type: Part\-time Pay: $18\.00 \- $20\.00 per hour Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid orientation
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Morgan Hill, CA 95037