College Inside Program Coordinator

JOB INFORMATION

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This position coordinates the Prison Education and Community Reentry program department by providing critical administrative oversight for the College Inside Associate Degree program. The position is based in Salem, on Chemeketa’s campus, but requires weekly travel and student services in each of the three local prisons where Chemeketa delivers educational services to adults in custody pursuing an AAOT/AGS Degree. The successful applicant will be reliable and conscientious with a strong attention to details and interest in working with this population. This position reports directly to the Program Director and will also interact with our contracting agency, the Oregon Department of Corrections, on a regular basis requiring a professional demeanor and timely response.

Chemeketa is a proud Hispanic\-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

When applying for this position, please attach the electronic documents listed below. Failure to do so will result in your application being rejected as an incomplete application. Any documents you provide that are not listed will not been seen by the Search Committee.

* Unofficial Transcripts \- An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non\-U.S. institution.

DUTIES \& RESPONSIBILITIES

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Instructional \& Student Support

• Holds advising sessions with currently enrolled and potential new students to answer academic and career questions.
• Serves as the primary contact for our incarcerated students’ questions, requests, and concerns
• Coordinates response with appropriate campus, Department of Corrections, and community resources
• Observe and recommend program changes that could strengthen student success
• Interpret and enforce provisions of state education codes and rules and regulations of state education boards
• Conduct and/or participate in workshops, committees, and conferences designed to promote the intellectual, social, and physical welfare of students
• Recommend the purchase of instructional materials, supplies, equipment, etc. To meet student educational needs
• Complete DOC processes for classroom reservations, callouts for student attendance, visitor Authorization, materials delivery permissions, etc.
• Provide back\-up coverage in our three prisons for our College Inside Instructors and staffing the student computer labs
• Deliver grades, degree audit reports and commendations to students each term
• Is primarily responsible for processing Financial Aid paperwork including load default and communication with the Department of Education
• Coordinates with Financial Aid office and develops and uses tracking templates and checklists to reduce verification errors
• Provides educational transition support to students nearing release
• Facilities necessary student accommodations as needed
• Address student concerns and instructor needs, including attendance or conduct issues in coordination with the Program Director
• Coordinate student outreach, recruitment, application processing, and new student orientation
• Transfers materials, including textbooks, between campus and institutions

Administrative System Coordination \& Reporting

• Develop, implement, and coordinate a part\-time faculty system that includes, but is not limited to the following: student evaluations, syllabus collection, tracking and scheduling, new part\-time faculty orientation, textbook coordination and regular communication with part time faculty
• Coordinate activities of program clerks engaged in cataloging, distributing, and maintaining educational materials
• Assist in the hiring of program clerks
• Develops and provides reports as required including an Access data tracking system to create quarterly reports for Director, donors, and Department of Corrections (DOC)
• Maintains records related to enrollment, student success and retention
• Communicates with Program Assistant to ensure efficient administration of program (Banner data entry completed, contract generated, workload monitoring, ID credentials are current)

Class Offerings/Curriculum

• Monitors course enrollment and student census
• Works with the Director to analyze needs and coordinate class offerings; assists with and makes recommendation for scheduling and assignment of classes
• Works collaboratively with Director to develop and/or revise program plans; analyze curriculum needs

Program Responsibilities

• Provides information and assistance to staff and students regarding department programs; fosters collaborative communication among department staff
• Serves as a role model; upholds the college's teaching and learning values; fosters innovation, partnership and professionalism among faculty, staff, and students
• Attends appropriate meetings and conferences, and may serve on committees as requested be Executive Director
• Address public audiences to explain program objectives and elicit support
• Create and distribute quarterly newsletter to donors and DOC institutions

Institutional Expectations

• Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
• Embraces, understands and uses appropriate technology tools to accomplish job functions
• Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices

CANDIDATE QUALIFICATIONS

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Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications listed below. If you are unsure whether you meet all of the qualifications , we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position. *The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.*

Minimum Qualifications:

This level requires an equivalency of two (2\) years of full\-time work experience that reflects the knowledge, skills and experience to perform the essential functions listed above.

This is typically achieved through an Associate’s Degree or two (2\) years of full\-time work experience which reflects the knowledge, skills and experience to perform the essential functions listed above.

The college will review relevant education and experience as equivalent in most cases. Some experience cannot be exchanged for education and is noted above, if relevant. Core Competencies:

• Ability to oversee multi\-faceted projects
• Demonstrated ability to work in an independent manner
• Computer skills that include proficiency in MS Office Suite and extensive experience in Excel and Access
• Ability to communicate effectively orally and in writing with a diverse population of employees, students, and external contracts
• Ability to work in a confidential environment
• Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others

Preferred Qualifications:

• Experience in a high\-volume office with data analysis, educational administration, project coordination or other related fields
• Academic coursework in educational administration, education or related field
• Experience delegating work and managing multiple projects concurrently
• Experience using a wide range of functions in the Banner Database and information systems
• Experience working in an educational role within corrections
• A sound understanding of the community college learning environment and commitment to the comprehensive community college mission

ADDITIONAL INFORMATION

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SCHEDULE \& MODALITY

This position is not eligible for remote/hybrid work.

TERMS OF EMPLOYMENT

• This is a 100%, 12\-month classified assignment at pay level 16
• This position has a 6\-month probationary period
• All positions at Chemeketa are required to be available for work onsite as requested by the college.
• Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
• This position may require the use of your personal vehicle for transportation between campus locations
• If requested, requires the provision of official transcripts upon hire
• Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
• Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.
• Providing false information will result in rejection of an application, employment offer or dismissal

PHYSICAL REQUIREMENTS

Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Requires going up stairs and carrying textbooks and other supplies between institutions. One of the three institutions has stairs with no accessibility.

VETERANS' PREFERENCE

Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408\.225, 408\.230 and 408\.235; and OAR 105\-040\-0010 and 105\-040\-0015\. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE

One

• of the following:

+ MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215\) *\-OR\-*

+ Letter from the US Dept. of Veterans Affairs indicating receipt of a non\-service connected pension *\-OR\-*

+ Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate

In addition to one of the above documents, Disabled Veterans must also submit one

• of the following:

+ A copy of their Veterans disability preference letter from the Department of Veterans Affairs *\-OR\-*

+ Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military\-service\-records/

* Please Note:As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications. Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.

PUBLIC SERVICE LOAN FORGIVENESS

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full\-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education. LEGAL COMPLIANCE

Chemeketa Community College prohibits unlawful discrimination based on the following:

Or any other status protected by federal, state, or local law in any area, activity or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under federal, state or local laws.

Under College policies, equal opportunity for employment, admission, and participation in the College’s programs, services, and activities will be extended to all persons, and the College will promote equal opportunity and treatment through application of its policies and other College efforts designed for that purpose.

504/ADA Coordinator for Students

For concerns, inquiries or complaints regarding student disability accessibility and accommodations, please contact Karen Alexander, Director of Student Accessibility and Testing Services. Ph: 503\.399\.5276

Section 504/ADA Coordinator for Employees

For concerns, inquiries or complaints regarding employee disability accessibility and accommodations, please contact Alice Sprague, Vice President of Governance \& Administration. Ph: 503\.399\.2537

Persons having questions or concerns about Title IX, which includes gender\-based discrimination, sexual harassment, sexual violence, gender\-based violence, and stalking, please contact the Title IX coordinator, Jon Mathis. Ph: 503\.584\.7323, Located at 4000 Lancaster Dr. NE, Salem, OR 97305, You can find additional information at http://go.chemeketa.edu/titleix.

All persons having questions or concerns related to Equal Employment Opportunity or Affirmative Action should contact the Affirmative Action Officer at 503\.399\.2537, 4000 Lancaster Dr. NE, Salem OR 97305\.

Individuals may also contact the U.S. Department of Education, Office for Civil Rights (OCR), 810 3rd Avenue \#750, Seattle, WA 98104, 206\.607\.1600\.

To request this publication in an alternative format, please call 503\.399\.5192\. For language access please call 503\.399\.2537 or email alice.sprague@chemeketa.edu.

In addition to a rewarding and energizing career opportunity, Chemeketa offers a comprehensive benefits package to all salaried Chemeketa employees and eligible dependents. Benefits available to Chemeketa employee's include:

Core Benefits: Complete health insurance package, employer\-paid group life insurance, Long term disability insurance, employee assistance programs

Voluntary Benefits: Voluntary life insurance, long term care insurance, AFLAC cancer insurance, flexible spending accounts.

Public Service Loan Forgiveness: Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full\-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

Qualifying employees will receive contributions to the Public Employee's Retirement System (PERS) as well as the opportunity to enroll in optional 403(b) and 457(b) deferred compensation plans.Additional perks of joining the Chemeketa team include tuition waiver for employees and their qualifying dependents, on\-campus wellness activities, and generous leave policies.