Job Summary
We are excited to welcome a dynamic and motivated Administrative Assistant to join our team! This vital role offers an energetic environment where you will be the backbone of our office operations, ensuring smooth daily functions and exceptional support for our staff and clients. If you thrive in a fast\-paced setting, possess excellent organizational skills, and are eager to contribute to a positive workplace atmosphere, this opportunity is perfect for you! You will handle a variety of administrative tasks, manage communications, and support office management activities with enthusiasm and professionalism. Apply today and become an integral part of our vibrant team!
Duties
- Manage front desk operations, greeting visitors and clients with professionalism and warmth
- Operate multi\-line phone systems, directing calls efficiently and courteously
- Maintain accurate data entry using computer skills, including Microsoft Office and Google Workspace applications
- Organize files, documents, and records through effective filing systems and digital management tools
- Support office management by coordinating calendars, scheduling appointments, and managing meeting logistics
- Assist with bookkeeping tasks using QuickBooks or similar accounting software
- Provide exceptional customer service by addressing inquiries promptly and professionally
- Proofread correspondence, reports, and documents to ensure accuracy and clarity
- Perform clerical duties such as photocopying, faxing, mailing, and inventory management
- Support medical or dental reception duties as needed, including patient check\-in/out and appointment scheduling
- Handle phone etiquette with tact and professionalism while supporting customer support efforts
- Prior office experience in administrative or clerical roles is highly preferred
- Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with QuickBooks or bookkeeping software is a plus
- Strong organizational skills with the ability to multitask effectively in a busy environment
- Excellent communication skills in both English and bilingual capabilities are desirable
- Knowledge of multi\-line phone systems, data entry procedures, filing systems, and calendar management is essential
- Previous experience as a receptionist in medical or dental offices is advantageous
- Proven ability to provide outstanding customer service with strong phone etiquette skills
- Familiarity with office management tasks such as time management, proofreading, and personal assistance experience enhances your candidacy
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Experience
Join us today to bring your energy, organization skills, and passion for support into a role that makes a real difference! We’re committed to fostering a positive work environment where your talents shine.
Job Types: Full\-time, Part\-time
Pay: $24\.14 \- $29\.07 per hour
Benefits:
Work Location: In person