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If you are interested in applying for this position, an Official Application must be received in the Court Administrator’s Personnel Office by mail, hand delivery, submitted electronically to HR@17th.flcourts.org , or apply online: https://www.17th.flcourts.org:8443/employ
Application and additional information may be obtained from the Court Administrator’s Office, Broward County Courthouse, 201 S.E. 6th Street, Room 20140, Ft. Lauderdale, FL 33301 or visiting our website at http://www.17th.flcourts.org/the\-employment\-opportunities/
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Distinguishing Characteristics of Work
The essential function of the position within the organization is to provide complex and high\-level administrative, secretarial, and clerical support to the assigned general magistrate. This position is responsible for scheduling, case coordination, case research and preparation, and docket management. This position is responsible for handling a high volume of cases and case inquiries, and must be able to handle a multi\-line telephone system and perform general office duties. In addition, this position prepares, tracks, and maintains statistical reports and correspondence. This position involves communication and interaction with judges and judicial staff, pro\-se litigants, attorneys and their staff, case managers, clerks, as well as the general public. This position works independently under general supervision according to procedures developing work methods and sequences.
ESSENTIAL JOB FUNCTIONS
(See examples of typical essential functions for this position listed below. Employees with this classification title may perform some or similar but not necessarily all the functions listed; employees with this title may also perform other assigned functions not listed here.)
- Coordinates motions and pleadings, including contacting parties, to set in\-person and virtual hearings where necessary.
- Prepares, edits and reviews correspondence, memoranda, orders, reports, forms, e\-mails, and other documents assuring that appropriate attachments are incorporated when necessary and observing strict confidentiality; organizes papers for filing.
- Reviews case files for accuracy, format compliance, and completeness prior to submitting files; ensures presence of all required files; and maintains trial dockets, continuances, and orders.
- Coordinates and communicates with attorneys, litigants, the Attorney General or State Attorney’s Office, the Clerk’s Office, and the general public regarding various inquiries, scheduling conflicts, and other case\-related issues.
- Researches information on hearing dates and coordinates with other agencies; prepares notices of hearings for cases. Coordinates cases for the general magistrate assigned.
- Performs research on cases utilizing various databases.
- Screens telephone calls and greets visitors to office; provides information; resolves issues; directs caller/visitor to proper personnel or agency; or takes messages.
- Prepares and maintains the general magistrate court and professional calendar; schedules and coordinates motions, hearings, and conferences; assists with procedures for filing motions and hearing dates.
- Attends hearings, and pretrial and case management conferences to assist with scheduling of trials or hearings, and managing docket.
- Provides organizational support for the general magistrate caseload, including preparing orders; docketing and a list of pending cases; arranging for court services such as language interpreters for hearings, coordinating ADA accommodations for the general public; and reviewing case files for accuracy, format compliance, and completeness prior to submitting files.
- Establishes new cases; verifies case law citations on all memoranda; tracks all files.
- Collects, processes, and distributes transcript requests; ensures their delivery, filing, maintenance/archiving in accordance with established guidelines and procedures; generates invoices for transcripts; and collects fees.
- Performs routine clerical tasks such as reviewing, distributing, and responding to incoming mail; performing data entry; ordering office supplies; maintaining files/records; faxing; scanning; or photocopying.
- Makes travel arrangements for conferences and meetings; prepares compensation and travel reimbursement vouchers.
- Attends staff and other professional meetings to exchange information.
- Attends technical or professional workshops or seminars to improve professional skills.
- Timeliness and attendance are essential functioms of the job.
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Tuition reimbursement
- Vision insurance
MINIMUM EDUCATION AND EXPERIENCE GUIDELINES
Education
Refers to job specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year\-for\-year basis.
High school diploma or GED and two years of college or vocational school education in paralegal, secretarial skills, computer operations, or a closely related field.
Experience
Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks. Additional relevant education may substitute for the recommended experience on a year\-for\-year basis, excluding supervisory experience.
Two years of related work experience.
CERTIFICATION, LICENSE, AND SPECIAL REQUIREMENTS
(Refers to professional, state, or federal licenses, certifications, or registrations required/desired to enter the position.)
N/A
COMPETENCIES/RESPONSIBILITIES
Data Responsibility
Refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.
Copies, transcribes, enters, or posts data or information; compiles, examines or evaluates data or information and possibly recommends actions based on results.
People Responsibility
Refers to individuals who have contact with or are influenced by the position.
Gives information, guidance, or assistance to people who directly facilitate task
accomplishment; may give instructions or assignments to helpers or assistants.
Assets Responsibility
Refers to the responsibility for achieving economies or preventing loss within the organization.
Requires minimum responsibility for only small quantities of low\-cost items or supplies where opportunities for achieving economies or preventing loss are negligible.
Mathematical Requirements
Deals with quantities, magnitudes, and forms and their relationships and attributes by the use of numbers and symbols.
Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and
percentages.
Communications Requirements
Involves the ability to read, write, and speak.
Reads journals and manuals; composes specialized reports and business letters using proper format and grammar; speaks to groups of coworkers and people outside the organization.
Complexity of Work
Addresses the analysis, initiative, ingenuity, creativity, and concentration required by the position and the presence of any unusual pressures.
Performs coordinating work involving guidelines and rules with constant problem solving;
requires continuous, close attention for accurate results or frequent exposure to unusual
pressure.
Impact of Decisions/Errors
Refers to consequences such as damage to property, loss of data or property, exposure of the organization to legal liability, or injury or death to individuals.
Makes decisions with moderate impact – affects those in work unit.
Equipment Usage
Refers to inanimate objects such as substances, materials, machines, tools, equipment, work aids, or products. A thing is tangible and has shape, form, and other physical characteristics.
Computer, printer, copier, dictaphone, telephone, scanner, fax, and any other office machine or tool.
Safety of Others
Refers to the responsibility for other people’s safety, either inherent in the job or to assure the safety of the general public.
Requires responsibility for the safety and health of others and for occasional enforcement of the laws and standards of public health and safety.
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
The Florida State Courts System has the right to revise this class specification at any time. This description does not represent in any way a contract of employment.
Job Type: Full\-time
Pay: $42,660\.96 per year
Benefits:
Work Location: In person