Front Desk Staff

Job Overview

We are seeking a dynamic and friendly Front Desk Staff member to be the welcoming face of our organization. This role is vital in creating a positive first impression for visitors, clients, and team members alike. As the front line of our office, you will manage daily administrative tasks, handle multi\-line phone systems with professionalism, and ensure smooth office operations. Your energetic approach and organizational skills will help foster an efficient, welcoming environment where everyone feels valued and supported.

Duties

• Greet visitors warmly and direct them appropriately, ensuring a positive experience from the moment they arrive
• Manage multi\-line phone systems, screen calls, take messages, and transfer calls efficiently using proper phone etiquette
• Maintain a tidy and organized reception area, including filing, data entry, and updating office supplies
• Schedule appointments and manage calendar entries using Microsoft Office and Google Workspace tools
• Assist with clerical tasks such as proofreading documents, data entry, and maintaining accurate records
• Support office management activities including bookkeeping, proofing correspondence, and supporting administrative projects
• Provide excellent customer support by responding promptly to inquiries via phone or email

Requirements

• Proven experience in office management or as a receptionist, ideally within a healthcare or professional setting such as dental or medical offices
• Strong computer skills with proficiency in Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), and basic data entry abilities
• Familiarity with multi\-line phone systems and excellent phone etiquette skills
• Bilingual abilities are highly preferred to assist diverse client needs effectively
• Exceptional organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Previous clerical or administrative experience including filing, proofreading, and calendar management
• Knowledge of QuickBooks or bookkeeping experience is a plus but not required
• Ability to handle confidential information discreetly while providing outstanding customer service
• Personal assistant or medical receptionist experience is advantageous but not mandatory

Join us to be part of a vibrant team where your energy makes a difference! We value proactive individuals who thrive in fast\-paced environments and enjoy supporting others. This paid position offers an exciting opportunity to develop your office management skills while contributing to a welcoming workplace atmosphere.

Job Types: Full\-time, Part\-time

Pay: $15\.00 per hour

Expected hours: 25 – 40 per week

Work Location: In person