Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and provide exceptional customer service. The ideal candidate will be proactive, detail\-oriented, and possess strong communication skills. You will play a key role in maintaining an efficient office environment, managing schedules, handling correspondence, and supporting various administrative functions to ensure smooth business operations. This paid position is perfect for someone eager to grow their career in office management and administrative support.
Responsibilities
- Manage front desk duties including greeting visitors, answering multi\-line phone systems, and directing calls with professional phone etiquette.
- Maintain organized filing systems, perform data entry, and ensure accurate record keeping using tools like Microsoft Office, Google Workspace, and QuickBooks.
- Support calendar management by scheduling appointments, meetings, and coordinating events with attention to detail.
- Assist with clerical tasks such as proofreading documents, preparing reports, and handling correspondence to ensure clarity and professionalism.
- Perform office management duties including supply inventory control, filing systems organization, and overseeing general administrative workflows.
- Provide excellent customer service by supporting client inquiries via phone or email and offering assistance at the front desk or via virtual communication channels.
- Support bookkeeping activities such as invoicing, expense tracking, and basic bookkeeping using QuickBooks or similar software.
- Previous office experience or clerical experience demonstrating strong organizational skills and attention to detail.
- Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills.
- Experience with multi\-line phone systems and providing excellent phone etiquette in a professional setting.
- Familiarity with office management tasks such as filing systems, proofreading documents, calendar management, and customer support is highly desirable.
- Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive in fast\-paced environments and are eager to contribute to our success through exceptional administrative support.
Experience
Job Type: Full\-time
Pay: $24\.87 \- $29\.95 per hour
Expected hours: 35 – 40 per week
Work Location: In person